City of Columbus #RFQ034052

Six Canon multifunction devices with 36-month per-copy maintenance for Columbus Police

The City of Columbus Division of Police seeks six Canon multifunction devices and three years of per-copy maintenance and supplies for two locations. - Buyer: City of Columbus, Columbus Division of Police, Ohio. - OEM: Canon; the requested device is the Canon imageFORCE C5140 (Canon iF C5140), or equal. McAfee is named only in the security-integration specifications; no reseller or service vendor is identified. - Devices: Six total—three for the Crime Lab - Firearms and three for the Motorcycle Unit. Include delivery, installation, startup supplies, and training. The specified configurations include paper-feeding and finishing options, with fax included for the Crime Lab configuration. - Printing and maintenance: Black-and-white and color per-copy coverage for 36 months, with supplies other than paper, parts, labor, preventive maintenance, emergency service, and loaner equipment. Estimated monthly volumes per machine are 2,000 or 3,000 black-and-white copies and 2,000 color copies; volumes are not guaranteed. - Notable requirements: Monthly billing in arrears, automatic meter reading, and a customer portal. For service calls, provide a confirmation call within 30 minutes and a qualified, certified technician onsite within four business hours. Copy charges apply to copies made; scans are not charged, and copy size does not change the per-copy rate. - Term: 36 months for maintenance and supplies; the City may fund agreements year to year subject to available funds. The lease term and service start date are not specified.

Description

The City of Columbus Police is requesting leases for three multifunction devices for the Crime Lab - Firearms and three for the Motorcycle Unit, with delivery, installation, startup supplies, and training. The specifications identify Canon iF C5140 devices or an equal, and the solicitation includes per-copy pricing for black-and-white and color maintenance, parts, and supplies over a 36-month agreement. Maintenance must include service and supplies (excluding paper), automatic meter collection, and specified response times: a confirmation call within 30 minutes and on-site technician within four business hours. Responses are due November 16, 2026, at 6:00 PM UTC.

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