# City of Columbus #RFQ034052

Six Canon multifunction devices with 36-month per-copy maintenance for Columbus Police

**Posted:** November 09, 2026
**Respond By:** November 16, 2026
**Identifier:** RFQ034052
**NAICS:** 532420, 561439, 423420

The City of Columbus Division of Police seeks six Canon multifunction devices and three years of per-copy maintenance and supplies for two locations.
- **Buyer:** City of Columbus, Columbus Division of Police, Ohio.
- **OEM:** **Canon**; the requested device is the Canon imageFORCE C5140 (Canon iF C5140), or equal. McAfee is named only in the security-integration specifications; no reseller or service vendor is identified.
- **Devices:** Six total—three for the Crime Lab - Firearms and three for the Motorcycle Unit. Include delivery, installation, startup supplies, and training. The specified configurations include paper-feeding and finishing options, with fax included for the Crime Lab configuration.
- **Printing and maintenance:** Black-and-white and color per-copy coverage for 36 months, with supplies other than paper, parts, labor, preventive maintenance, emergency service, and loaner equipment. Estimated monthly volumes per machine are 2,000 or 3,000 black-and-white copies and 2,000 color copies; volumes are not guaranteed.
- **Notable requirements:** Monthly billing in arrears, automatic meter reading, and a customer portal. For service calls, provide a confirmation call within 30 minutes and a qualified, certified technician onsite within four business hours. Copy charges apply to copies made; scans are not charged, and copy size does not change the per-copy rate.
- **Term:** 36 months for maintenance and supplies; the City may fund agreements year to year subject to available funds. The lease term and service start date are not specified.

### Description

The City of Columbus Police is requesting leases for three multifunction devices for the Crime Lab - Firearms and three for the Motorcycle Unit, with delivery, installation, startup supplies, and training. The specifications identify Canon iF C5140 devices or an equal, and the solicitation includes per-copy pricing for black-and-white and color maintenance, parts, and supplies over a 36-month agreement. Maintenance must include service and supplies (excluding paper), automatic meter collection, and specified response times: a confirmation call within 30 minutes and on-site technician within four business hours. Responses are due November 16, 2026, at 6:00 PM UTC.

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