Massport #RFP 27-25

Somerville utility billing assistance and DPW garage boiler replacement

The City of Somerville materials cover on-call utility billing consulting and a separate DPW garage boiler replacement project. - Government buyer: City of Somerville, Massachusetts; Procurement & Contracting Services Department. The boiler work is for the Department of Public Works at its Vehicle Repair Garage. - OEMs and named product providers: Burnham (V911A boiler), Power Flame (Model C2-G-20B power burner), and Tyler Technologies (MUNIS billing software). The City supplies the boiler and burner for the garage project; no utility-billing consulting firm is named. - Utility billing assistance: As-needed support for MUNIS billing runs and quality checks, data-transfer troubleshooting, billing audits and corrections, procedure and guide development, staff training, stormwater-fee integration, and customer/property/address data cleanup. Firms must have more than five years of Tyler/MUNIS experience and relevant Massachusetts municipal billing experience. Work is task-ordered as needed; the not-to-exceed amount is up to $200,000 per firm over three years, and multiple firms may be prequalified. - Boiler project products: One City-provided Burnham V911A boiler with controls; one City-provided Power Flame Model C2-G-20B burner; and four replacement electrically actuated steam zone valves—one for 5-inch pipe, two for 4-inch pipes, and one for 2.5-inch pipe. - Boiler project services: Remove and dispose of existing equipment; install and connect the replacement system; provide related installation materials, gas-train components, new flue and insulation; verify combustion-air capacity and modify the opening if needed; start up and test the system; and support the initial Massachusetts boiler inspection. - Notable requirements: Boiler work requires HVAC DCAMM certification, prevailing-wage compliance, OSHA 10 training, and a one-year warranty on contractor-supplied labor and materials. The estimated boiler project cost is $200,000; the billing assistance ceiling is up to $200,000 per selected firm, so the combined value depends on the number of firms selected.

Description

The City of Somerville is seeking on-call utility billing assistance services. Proposals are due November 18, 2026, at 2:00 PM EST. The contract is estimated to commence January 1, 2027, and end December 31, 2027, with two optional renewal years at the City's sole discretion. Proposals must include the required forms and be submitted as instructed in the solicitation.

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