New York State Contract Reporter #2140682

Two-year HVAC preventive maintenance and on-call repair services at three New York facilities

New York State OTDA is seeking two years of HVAC preventive maintenance and on-call repair services for three facilities. - Buyer: New York State Office of Temporary and Disability Assistance (OTDA), Bureau of Contract Management. - Locations: Albany, Endicott, and Buffalo, New York; awards are planned separately by location. - Equipment brands/OEMs: Liebert, Move N Cool, Comfort Maker, and Dayton. No service contractor or reseller is named. - Equipment covered: 14 units total: four in Albany, five in Endicott, and five in Buffalo. Models, part numbers, serial numbers, and quantities are listed below. - Preventive maintenance: Quarterly inspections and service, including air-filter changes four times per year; belts as needed; annual condenser cleaning and humidifier-cylinder charging; motor and bearing lubrication as needed; condensate-drain cleaning; and written service reports. - Repairs: Provide an hourly labor rate for repairs when authorized. OTDA must approve the estimate before work begins; parts and materials are billed at contractor cost without markup and require cost documentation. The evaluation uses a projected 15 repair hours per location (45 total), but repairs are not guaranteed. - Response and workforce requirements: Emergency response and on-site service within 1.5 hours, 24 hours a day, year-round. Refrigerant-related work must be performed by EPA-certified personnel directly employed by or supervised by the contractor. - Other notable requirements: Work during normal business hours, priority service for OTDA, applicable prevailing wages, and required insurance and workers’ compensation/disability coverage. - Term: Two years, with quarterly maintenance; the start is based on the awarded purchase order. No option years or annual subscription are specified.

Description

The NYS Office of Temporary & Disability Assistance seeks contractors to provide quarterly preventative maintenance for HVAC equipment and an hourly rate for repairs at three facilities in Albany, Endicott, and Buffalo. The agreement is for up to two years, and repairs are requested only as needed and require OTDA approval of a cost estimate beforehand. Awards are intended to be made separately by location to the lowest responsible bidder; bidders may submit for one or more locations. Services include quarterly inspections, emergency response, and specified maintenance tasks, with optional site visits.

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