# New York State Contract Reporter #2140682

HVAC preventive maintenance and as-needed repairs for three New York State OTDA facilities

**Posted:** November 09, 2026
**Respond By:** November 28, 2026
**Identifier:** 2140682
**NAICS:** 238220

New York State OTDA is seeking two years of HVAC maintenance and as-needed repair services for three facilities in Albany, Endicott, and Buffalo.
- **Government buyer:** New York State Office of Temporary and Disability Assistance (OTDA), Bureau of Contract Management.
- **Equipment OEMs/brands:** **Liebert, Move N Cool, Comfort Maker, and Dayton**; the solicitation does not name a service vendor.
- **Equipment covered:** 14 HVAC units across the three locations, including Liebert, Move N Cool Classic Plus 26, Comfort Maker, and Dayton models listed below.
- **Requested services:** Quarterly preventive maintenance and an hourly rate for repairs requested as needed. Maintenance includes inspections, filter changes four times per year, belts as needed, annual condenser cleaning and humidifier-cylinder service, lubrication as needed, condensate-drain cleaning, and written reports.
- **Repair requirements:** Obtain OTDA approval of an estimate before starting repairs. Parts and materials must be billed at contractor cost with no markup and supported by cost documentation. The pricing projection is 15 repair hours per location; actual work is not guaranteed.
- **Notable requirements:** Emergency response and on-site service within 1.5 hours, 24 hours a day, year-round. Refrigerant-related work must be performed by EPA-certified personnel directly employed or supervised by the contractor. Bidders may quote individual locations, with awards planned separately by location.

### Description

The New York State Office of Temporary & Disability Assistance seeks contractors to provide quarterly preventive maintenance for HVAC equipment and an hourly rate for repairs at facilities in Albany, Buffalo, and Endicott. The agreement term is up to two years, and repairs are performed only as requested and authorized by OTDA. Awards are intended to be made separately for each location to the lowest responsible bidder; bidders may bid on individual locations. An optional site visit is available, and the RFQ specifies required bid and insurance documents.

[View original listing](https://www.nyscr.ny.gov/Ads/Search)