Oklahoma Supplier Systems #EV00000997

Conference Venue, Catering, and Event Services for Oklahoma Ag in the Classroom

Oklahoma is seeking a venue and event services for its Ag in the Classroom State Summer Conference in the Oklahoma City/Edmond area. - Government buyer: Oklahoma Department of Agriculture, Food & Forestry, through the Office of Management and Enterprise Services (OMES), Central Purchasing. - Requested services: Conference venue rental, meeting space, audiovisual support, catering and related event services. No OEMs, brands, or specific vendors are named. - Venue and setup: Main room for 275–300 attendees in rounds; 7–9 classroom-style breakout rooms for 30–50 people each; and space for 15–25 vendor tables. The conference schedule includes setup access and a full event day. - Audiovisual: Main room must have microphones, a podium, screen, projector, and small stage. Breakout rooms require screens and projectors. Include an audiovisual price sheet and pricing for a laptop if needed. - Catering and amenities: Offer optional continental breakfast, buffet lunch, water, tea, and beverage stations. Provide menus and pricing, food-and-beverage minimums, and service charges. - Parking and lodging: Provide at least 300 parking spaces and disclose any parking charge. Provide optional onsite lodging rates; attendees will reserve and pay for their own rooms. - Proposal requirements: Address each requirement and indicate whether it is met as offered or requires customization. Include facility photos and a map, and provide a total firm-fixed price. Evaluation considers price and availability, accessibility and location, facility presentation, and nearby attractions and lodging. - Line-item scope: One facility-rental-and-food line item is identified; the detailed requirements also cover venue space, audiovisual equipment, catering and beverages, vendor tables, parking, and optional lodging.

Description

The Oklahoma Department of Agriculture, Food & Forestry is seeking a contractor to provide facility rental and food for its Ag in the Classroom State Summer Conference. The conference is scheduled for July 12–13, 2027, in the Oklahoma City/Edmond vicinity. Requirements include a main meeting room for 275–300 people, 7–9 breakout rooms, audiovisual equipment, and at least 300 parking spaces; bidders should also provide options and pricing for meals, beverages, and lodging. Proposals will be evaluated on price and availability, accessibility and location, facility presentation, and nearby attractions and lodging.

View original listing