# Oklahoma Supplier Systems #EV00000997

Conference Venue, Catering, and Event Services for Oklahoma Ag in the Classroom

**Posted:** November 05, 2026
**Respond By:** November 30, 2026
**Identifier:** EV00000997
**NAICS:** 721110, 722320, 561920

Oklahoma is seeking a venue and event services for its Ag in the Classroom State Summer Conference in the Oklahoma City/Edmond area.
- **Government buyer:** Oklahoma Department of Agriculture, Food & Forestry, through the Office of Management and Enterprise Services (OMES), Central Purchasing.
- **Requested services:** Conference venue rental, meeting space, audiovisual support, catering and related event services. No OEMs, brands, or specific vendors are named.
- **Venue and setup:** Main room for 275–300 attendees in rounds; 7–9 classroom-style breakout rooms for 30–50 people each; and space for 15–25 vendor tables. The conference schedule includes setup access and a full event day.
- **Audiovisual:** Main room must have microphones, a podium, screen, projector, and small stage. Breakout rooms require screens and projectors. Include an audiovisual price sheet and pricing for a laptop if needed.
- **Catering and amenities:** Offer optional continental breakfast, buffet lunch, water, tea, and beverage stations. Provide menus and pricing, food-and-beverage minimums, and service charges.
- **Parking and lodging:** Provide at least 300 parking spaces and disclose any parking charge. Provide optional onsite lodging rates; attendees will reserve and pay for their own rooms.
- **Proposal requirements:** Address each requirement and indicate whether it is met as offered or requires customization. Include facility photos and a map, and provide a total firm-fixed price. Evaluation considers price and availability, accessibility and location, facility presentation, and nearby attractions and lodging.
- **Line-item scope:** One facility-rental-and-food line item is identified; the detailed requirements also cover venue space, audiovisual equipment, catering and beverages, vendor tables, parking, and optional lodging.

### Description

The Oklahoma Department of Agriculture, Food & Forestry is seeking a contractor to provide facility rental and food for its Ag in the Classroom State Summer Conference. The conference is scheduled for July 12–13, 2027, in the Oklahoma City/Edmond vicinity. Requirements include a main meeting room for 275–300 people, 7–9 breakout rooms, audiovisual equipment, and at least 300 parking spaces; bidders should also provide options and pricing for meals, beverages, and lodging. Proposals will be evaluated on price and availability, accessibility and location, facility presentation, and nearby attractions and lodging.

[View original listing](https://financials.ok.gov/psp/SOKLFP1DS/SUPPLIER/ERP/c/SCP_PUBLIC_MENU_FL.SCP_PUB_BID_CMP_FL.GBL)