Miami University and Ohio University Ionwave #1020262486 Addendum 1

Miami University seeks sponsored programs administration SaaS and transition services

Miami University’s Office of Research and Innovation is seeking a hosted platform to manage sponsored research proposals and awards, replacing its current Cayuse system. - Buyer: Miami University, Office of Research and Innovation (Oxford, Butler County, Ohio). - OEMs and named platforms: Cayuse is the incumbent platform provider; the current system is Cayuse SP/Cayuse 424 Platform 3.9. Related Cayuse products named are Cayuse Animal Oversight, Cayuse Hazard Safety, Cayuse Human Ethics, and Cayuse Inventions. Workday is named as the source for user-data integration through Workday HR Connect. - Requested solution: Sponsored Programs Administration (SPA) software as a service, including proposal creation, routing, approvals, federal submission and status tracking; award administration, subaward oversight, closeout reporting, and data reporting/export. No new product model, part number, or fixed purchase quantity is specified. - Scale and migration: Approximately 500 routed proposals and 400 federal submissions annually; about 10 research administrators, 300 principal investigators, and 2–5 system administrators. Export and archive historical Cayuse records and migrate active awards and pending proposals, covering approximately 5–7 years of data. - Key requirements: Grants.gov submission is required; direct eRA Commons functionality and System-to-System submission are preferred. The platform must provide single sign-on, Workday HR Connect integration, a legacy field/value/form crosswalk, and WCAG 2.1 Level AA accessibility. Financial management, expenditure tracking, and effort certification are outside the requested platform scope. - Desired capabilities and implementation: Visibility or integration with Cayuse compliance protocols is preferred, and linking Cayuse Inventions disclosures to proposal records is desired. Implementation, integration, transition, and phased deployment are within scope.

Description

Miami University is seeking proposals for a sponsored programs administration software-as-a-service platform for its Office of Research and Innovation. The system will support proposal preparation and submission, administration of externally funded awards, and reporting and data extraction; federal submissions to Grants.gov and eRA Commons are required or desired. It will replace the current Cayuse SP/Cayuse 424 platform and integrate user data from Workday HR Connect. The required go-live date is July 1, 2027, with May 1, 2027 identified as the preferred target; the system must meet WCAG 2.1 Level AA accessibility standards.

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