# Miami University and Ohio University Ionwave #1020262486 Addendum 1

Miami University seeks sponsored programs administration SaaS and transition services

**Posted:** October 15, 2026
**Respond By:** November 13, 2026
**Identifier:** 1020262486 Addendum 1
**NAICS:** 513210, 541511, 541512, 541519

Miami University’s Office of Research and Innovation is seeking a hosted platform to manage sponsored research proposals and awards, replacing its current Cayuse system.
- **Buyer:** Miami University, Office of Research and Innovation (Oxford, Butler County, Ohio).
- **OEMs and named platforms:** **Cayuse** is the incumbent platform provider; the current system is Cayuse SP/Cayuse 424 Platform 3.9. Related Cayuse products named are Cayuse Animal Oversight, Cayuse Hazard Safety, Cayuse Human Ethics, and Cayuse Inventions. **Workday** is named as the source for user-data integration through Workday HR Connect.
- **Requested solution:** Sponsored Programs Administration (SPA) software as a service, including proposal creation, routing, approvals, federal submission and status tracking; award administration, subaward oversight, closeout reporting, and data reporting/export. No new product model, part number, or fixed purchase quantity is specified.
- **Scale and migration:** Approximately 500 routed proposals and 400 federal submissions annually; about 10 research administrators, 300 principal investigators, and 2–5 system administrators. Export and archive historical Cayuse records and migrate active awards and pending proposals, covering approximately 5–7 years of data.
- **Key requirements:** Grants.gov submission is required; direct eRA Commons functionality and System-to-System submission are preferred. The platform must provide single sign-on, Workday HR Connect integration, a legacy field/value/form crosswalk, and WCAG 2.1 Level AA accessibility. Financial management, expenditure tracking, and effort certification are outside the requested platform scope.
- **Desired capabilities and implementation:** Visibility or integration with Cayuse compliance protocols is preferred, and linking Cayuse Inventions disclosures to proposal records is desired. Implementation, integration, transition, and phased deployment are within scope.

### Description

Miami University is seeking proposals for a sponsored programs administration software-as-a-service platform for its Office of Research and Innovation. The system will support proposal preparation and submission, administration of externally funded awards, and reporting and data extraction; federal submissions to Grants.gov and eRA Commons are required or desired. It will replace the current Cayuse SP/Cayuse 424 platform and integrate user data from Workday HR Connect. The required go-live date is July 1, 2027, with May 1, 2027 identified as the preferred target; the system must meet WCAG 2.1 Level AA accessibility standards.

[View original listing](https://miamiu-ohiousourcing.ionwave.net/PublicDetail.aspx?bidID=4509&SourceType=1)