City of Columbus #RFQ033875

City of Columbus Citywide HVAC Maintenance, Repair, and Replacement Services

The City of Columbus is seeking qualified vendors for citywide HVAC maintenance, repair, and replacement services at City facilities and eligible City-funded locations. - Government buyer: City of Columbus, Department of Finance and Management, Division of Facilities; the proposal worksheets identify the Finance and Management Director. - Scope: Maintain, troubleshoot, repair, install, and replace commercial and residential HVAC systems and components. Work may include boilers, heating and cooling equipment, motors, blowers, wiring, computerized controls, circuits, switches, breakers, actuators, monitoring devices, and incidental electrical or plumbing work. Labor, parts, tools, equipment, and warranty support are included. - OEMs/manufacturers named: Bryant (spelled “Byrant” in the worksheet), Carrier, Century, Copeland, Danfoss, Dayton, Emerson, Goodman, Marathon, Payne, Rheem, Trane, and US Motors. The manufacturer worksheet requests catalog names or numbers, price-list dates, markups, and lead times; it does not specify equipment models, part numbers, or quantities. - Labor pricing: Hourly rates are requested for technicians and helpers during normal business hours, weekday after-hours, weekend day and night periods, and holidays. The weekend-night worksheet category repeats a 7:00 a.m.–4:00 p.m. time window, so that schedule may need clarification. - Estimated spend: Approximately $225,000 annually; this is an estimate, not a guaranteed purchase amount. Work is generally limited to under $40,000 per occurrence, and multiple awards are contemplated. - Notable requirements: Current Ohio OCILB HVAC, Refrigeration, and Hydronic license(s); at least five years of relevant experience; four comparable customer references; 24/7 availability; and a qualified emergency crew on site within 60 minutes. Warranty information, product literature, experience documentation, and labor and manufacturer pricing worksheets are requested.

Description

The City of Columbus seeks routine maintenance, repair, and/or replacement of commercial and residential HVAC systems at various City facilities. Work may include installing fixtures and equipment, wiring, troubleshooting, repairing existing HVAC systems and controls, and services involving circuits, motors, blowers, and computerized controls. The contract applies to facilities owned, leased, operated, or funded by the City and runs through February 28, 2030. Bidders must hold current Ohio Construction Industry Licensing Board HVAC, Refrigeration, and Hydronic license(s), and provide experience documentation, qualified personnel information, and references for at least four similar customers. The source states estimated annual spend of $225,000 and a bid deadline of December 3, 2026, at 4:00 PM UTC.

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