# City of Columbus #RFQ033875

City of Columbus citywide HVAC maintenance, repair, and replacement services

**Posted:** October 31, 2026
**Respond By:** December 03, 2026
**Identifier:** RFQ033875
**NAICS:** 238220, 423730, 423740

The City of Columbus is seeking contractors for citywide HVAC maintenance, repair, and replacement at City facilities and eligible City-funded locations.
- **Government buyer:** City of Columbus, Department of Finance and Management, Division of Facilities; the proposal worksheets identify the Finance and Management Director.
- **Scope:** Routine maintenance, troubleshooting, repair, installation, and replacement for commercial and residential HVAC systems. Work may cover equipment, components, wiring, computerized controls, boilers, motors, blowers, circuits, switches, and breakers, plus incidental electrical and plumbing work, materials, labor, tools, and warranty support.
- **OEMs/manufacturers named:** **Bryant** (spelled “Byrant” in the worksheet), **Carrier**, **Century**, **Copeland**, **Danfoss**, **Dayton**, **Emerson**, **Goodman**, **Marathon**, **Payne**, **Rheem**, **Trane**, and **US Motors**. The worksheet requests manufacturer catalog details, pricing, markup, and lead time; it does not specify models or part numbers.
- **Pricing and value:** Estimated annual expenditure is **$225,000**, not a guaranteed purchase amount. The contract is approximately three years, with a possible one-year extension; the implied estimated value is approximately **$675,000–$900,000** if annual spending remains at that level.
- **Notable requirements:** Contractors must hold applicable Ohio HVAC, refrigeration, and hydronic licenses, provide at least four comparable customer references, and document relevant experience and qualified personnel. The attachment calls for 24/7 availability and emergency response with a qualified crew on site within 60 minutes. Multiple awards may be made. Individual repairs are generally limited to under $40,000 per occurrence.
- **Labor pricing categories:** Hourly rates are requested for technicians and helpers during normal weekday hours, weekday after-hours, weekend daytime and nighttime, and holidays. The worksheet identifiers are 1NBT, 2NBH, 3AHT, 4AHH, 5WDT, 6WDH, 7WNT, 8WNH, 9HDT, and 10HDH.
- **Specific purchase quantities:** No equipment quantities or product part numbers are provided.

### Description

The City of Columbus is seeking a contractor to provide a Universal Term Contract for routine maintenance, repair, and/or replacement of commercial and residential HVAC systems at various City facilities. Work may include installation, wiring, troubleshooting and repair of HVAC equipment, controls, circuits, motors, and blowers, as well as maintenance of computerized HVAC controls. Services apply to facilities owned, leased, operated, or funded by the City. The solicitation lists an estimated annual spend of $225,000 and a contract term through February 28, 2030.

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