SAM #PR16337588

U.S. Embassy Pretoria request for HP, Philips, and Fujitsu monitors and scanners

The U.S. Embassy Pretoria is seeking quotes for monitors and document scanners from HP, Philips, and Fujitsu. - Government buyer: U.S. Department of State, U.S. Embassy Pretoria. - Products requested: - HP: 19 Series 5 Pro 534pm 34-inch WQHD USB-C conferencing monitors, part number 9E0Z2UT. - Philips: 1 49-inch Dual QHD curved SuperWide USB-C monitor, part number 49B2U5900CH/73. - Fujitsu: 2 black ScanSnap iX1600 ADF scanners with 600 dpi optical resolution; no part number provided. - Notable requirements: Equivalent products are permitted if they meet the requested specifications; vendors must provide product data sheets for substitutes. Quotes must include shipping based on shipment origin, export crating with ISPM 15-compliant marked wood, and estimated shipment weight and dimensions. A completed Express NDAA Certification is required, and quoted prices must remain firm for at least 30 calendar days after the RFQ closing date.

Description

The US Embassy in Pretoria is requesting quotations for the following IT devices, or nearest suitable equivalent with the same specifications:

HP Series 5 Pro 534pm 34″ WQHD USB-C Conferencing Monitor (9E0Z2UT)

Qty: 19

Philips 49″ Dual QHD Curved SuperWide Monitor with USB-C (49B2U5900CH/73)

Qty: 1

Fujitsu ScanSnap iX1600 ADF Scanner - 600 dpi Optical (Black)

QTY: 2

** If you are quoting on suitable substitutes, please include Data Sheets with your quote.

If shipping from the US, please include shipping costs to our Freight Forwarders in Elizabeth, NJ, 07206.

Also include crating for export to South Africa.  All wood must be ISPM15 compliant, with the ISPM mark showing.

Indicate the estimated weight and dimensions of the entire shipment on your quotation.

If shipping from a location outside the US, please include DAP (door-to-door) shipping to our Warehouse at the following address:

30 Gemsbok Street

Koedoespoort

Pretoria

South Africa, 0186

** You will be provided with an exemption certificate for local customs duties and taxes.

Quotations must be sent to our quotations email address, keeping the subject line of this email.

Pretoria_quotations@state.gov

Your quote is due by 12h00 on 13 October 2026 (SAST)

Please ensure that the prices quoted, remain firm and fixed for a minimum period of 30 calendar days from the RFQ closing date. No price adjustments will be accepted during this validity period.

Please complete, sign and return the attached Express NDAA Certification as soon as possible.

As per revised guidance from the Office of the Procurement Executive in Washington, vendors are requested to complete this new version of the NDAA Compliance Declaration, which replaces the previous version

EFT payment will be made 30 days from receipt of goods and proper invoice, whichever is later.  By submitting a quotation you confirm that you accept these payment terms.

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