SAM #19AU9027Q0001

U.S. Embassy Vienna Hotel Conference and Catering Services

The U.S. Embassy Vienna is seeking hotel and conference services for a single event in central Vienna. - Government buyer: U.S. Department of State, U.S. Embassy Vienna (Tri-Mission Vienna). - Requested services: - A sit-down, three-course lunch for 50 people in a smaller room, with round tables, a white screen or large monitor, projector, microphone, podium, and still and sparkling mineral water. - A main program for 80 people in a venue of at least 250–300 square meters, with theater seating, 30 classroom tables, a white screen, projector, five microphones, and a podium. - Additional event requirements: The main program includes a coffee break, a flying buffet with drinks, high tables, and space to rearrange seating for a networking reception. - OEMs and vendors: No specific OEMs, vendors, or part numbers are named.

Description

The Tri-Mission Vienna is looking for qualified offerors for a hotel conference package:

with a minimum of 250-300 sq meters for the main part, smaller room possible for the exclusive lunch, including set-up as detailed below.

Date: January 26, 2027 Time: 12pm – 8pm Location: Vienna city center (1st district) 2 Parts: Exclusive lunch (in a smaller room) 12:00 – 1:00: 50 persons Setup: sit-down lunch, round tables, white screen or large monitor, projector, 1 microphone, 1 podium F&B: 3-course served lunch plus large mineral water on the table (still and sparkling) Main program 1:00 PM – 8:00 PM: 80 persons Setup: theater style with 80 seats + 30 classroom tables in the back and/or sides (consultation session), white screen, projector, 5 microphones, 1 podium F&B: 1 coffee break within the room/hall, flying buffet with drinks from 6:00pm – 8:00pm (is it possible to move the theater style chairs to give space for the standing networking reception?), high tables within the room/hall

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