# SAM #19AU9027Q0001

U.S. Embassy Vienna Hotel Conference and Catering Services

**Buyer:** U.S. Embassy Vienna
**Posted:** October 27, 2026
**Respond By:** November 10, 2026
**Identifier:** 19AU9027Q0001
**NAICS:** 721110, 722320, 561920

The U.S. Embassy Vienna is seeking hotel and conference services for a single event in central Vienna.
- **Government buyer:** U.S. Department of State, U.S. Embassy Vienna (Tri-Mission Vienna).
- **Requested services:**
  - A sit-down, three-course lunch for 50 people in a smaller room, with round tables, a white screen or large monitor, projector, microphone, podium, and still and sparkling mineral water.
  - A main program for 80 people in a venue of at least 250–300 square meters, with theater seating, 30 classroom tables, a white screen, projector, five microphones, and a podium.
- **Additional event requirements:** The main program includes a coffee break, a flying buffet with drinks, high tables, and space to rearrange seating for a networking reception.
- **OEMs and vendors:** No specific OEMs, vendors, or part numbers are named.

### Description

<p>The Tri-Mission Vienna is looking for qualified offerors for a hotel conference package:</p>

<p>with a minimum of 250-300 sq meters for the main part, smaller room possible for the exclusive lunch, including set-up as detailed below.</p>

<ul>
	<li>Date: <strong>January 26, 2027</strong></li>
	<li>Time: 12pm &ndash; 8pm</li>
	<li>Location: Vienna city center (1st district)</li>
	<li><strong>2 Parts:</strong>
	<ul>
		<li><u>Exclusive lunch</u> (in a smaller room) 12:00 &ndash; 1:00: 50 persons
		<ul>
			<li>Setup: sit-down lunch, round tables, white screen or large monitor, projector, 1 microphone, 1 podium</li>
			<li>F&amp;B: 3-course served lunch plus large mineral water on the table (still and sparkling)</li>
		</ul>
		</li>
		<li><u>Main program</u> 1:00 PM &ndash; 8:00 PM: 80 persons
		<ul>
			<li>Setup: theater style with 80 seats + 30 classroom tables in the back and/or sides (consultation session), white screen, projector, 5 microphones, 1 podium</li>
			<li>F&amp;B: 1 coffee break within the room/hall, flying buffet with drinks from 6:00pm &ndash; 8:00pm (is it possible to move the theater style chairs to give space for the standing networking reception?), high tables within the room/hall</li>
		</ul>
		</li>
	</ul>
	</li>
</ul>

[View original listing](https://sam.gov/opp/193425f604b149da89f348fd1cabfc10/view)