SAM #NOTICE_OF_INTENT_TO_SOLE_SOURCE_TO_APEX_INSTRUCTMENTS

EPA Region III sole-source APEX Air Pro renewals and replacement gas cartridges

EPA Region III plans a sole-source purchase from Apex Instruments, Inc. to maintain its APEX Air Pro environmental-monitoring fleet. - Buyer and contracting approach - U.S. Environmental Protection Agency (EPA), Region III Contracts Branch. - Notice of intent for a sole-source, firm-fixed-price commercial purchase from Apex Instruments, Inc.; this is not a competitive solicitation. - EPA identifies Apex as the exclusive North American distributor and certified warranty service provider for the products. - Requirement - 25 one-year APEX Air Pro Data Starter Package renewals and 1 one-year administrative account renewal. - 11 A1-NO2-A nitrogen dioxide replacement cartridges, with a measurement range of 0–5,000 ppb. - 8 A1-VOC-A volatile organic compounds replacement cartridges, with a measurement range of 0–3,000 ppb. - Cartridges are proprietary and factory-calibrated; the notice describes hot-swapping and automatic configuration without manual field calibration. - Compatibility and sole-source rationale - EPA cites compatibility with its existing APEX Air Pro hardware, proprietary software and telemetry, data-ingestion systems, and cloud-mapping workflows. - EPA states that substitutes would not meet its compatibility and calibrated-measurement requirements. - Value and timing - The attachment estimates the total purchase value at $41,000. - The 25 data-service renewals and the administrative renewal each cover 12 consecutive months beginning on the effective date; cartridge performance dates are not specified. - Capability responses are due November 3, 2026, at 4:00 p.m. EST. Interested sources may submit information for EPA to consider whether competition is appropriate.

Description

NOTICE OF INTENT TO SOLE SOURCE UNDER SAT

Agency: Region III Environmental Protection Agency

Requirement Title: Apex AIR Pro Multi-Pollutant Environmental Monitoring Starter Package and Consumables

Notice Type: Notice of Intent to Sole Source Under SAT

NAICS Code: 334513 – Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables

PSC Code: 6630 – Chemical Analysis Instruments

Description:

The Environmental Protection Agency hereby gives notice of its intent to award a sole-source, firm-fixed-price commercial contract to Apex Instruments, Inc. (204 Technology Ln, Fuquay-Varina, NC 27526) under the authority of RFO Part 13.

The objective of this procurement is to acquire starter package renewal accounts, administrator renewal account and proprietary, factory-calibrated replacement Smart Gas Cartridges.

Market research has determined that Apex Instruments, Inc. is the North American distribution rights holder, and certified warranty service provider for this specific hardware and software line.  No other standard commercial distributors or authorized third-party resellers exist in the U.S. domestic open market.

The Apex AIR Pro platform is uniquely required to meet agency mission parameters due to its:

Patented, hot-swappable "Smart Gas Cartridge" technology that auto-configures without manual field calibration or laboratory downtime. Seamless compatibility with the agency’s pre-existing, proprietary data ingestion and cloud mapping pipelines.

This is not a request for competitive proposals, and a written solicitation will not be issued.

However, in accordance with federal acquisition guidelines, all responsible sources may submit a capability statement, proposal, or quotation.  Any response received within 10 days of publication of this notice will be thoroughly evaluated by the government solely for the purpose of determining whether to conduct competitive procurement.  A determination by the Government not to compete this proposed action based upon responses to this notice is solely within the discretion of the Government.  Responses must be submitted to workman.erin@epa.gov no later than 4:00 pm EST on 11/03/2026.

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