# SAM #NOTICE_OF_INTENT_TO_SOLE_SOURCE_TO_APEX_INSTRUCTMENTS

EPA Region III sole-source APEX Air Pro renewals and replacement gas cartridges

**Buyer:** EPA Region 3 Contracting Office
**Posted:** October 23, 2026
**Respond By:** November 03, 2026
**Identifier:** NOTICE_OF_INTENT_TO_SOLE_SOURCE_TO_APEX_INSTRUCTMENTS
**NAICS:** 334513, 423490

EPA Region III plans a sole-source purchase from Apex Instruments, Inc. to maintain its APEX Air Pro environmental-monitoring fleet.
- **Buyer and contracting approach**
  - U.S. Environmental Protection Agency (EPA), Region III Contracts Branch.
  - Notice of intent for a sole-source, firm-fixed-price commercial purchase from Apex Instruments, Inc.; this is not a competitive solicitation.
  - EPA identifies Apex as the exclusive North American distributor and certified warranty service provider for the products.
- **Requirement**
  - 25 one-year APEX Air Pro Data Starter Package renewals and 1 one-year administrative account renewal.
  - 11 A1-NO2-A nitrogen dioxide replacement cartridges, with a measurement range of 0–5,000 ppb.
  - 8 A1-VOC-A volatile organic compounds replacement cartridges, with a measurement range of 0–3,000 ppb.
  - Cartridges are proprietary and factory-calibrated; the notice describes hot-swapping and automatic configuration without manual field calibration.
- **Compatibility and sole-source rationale**
  - EPA cites compatibility with its existing APEX Air Pro hardware, proprietary software and telemetry, data-ingestion systems, and cloud-mapping workflows.
  - EPA states that substitutes would not meet its compatibility and calibrated-measurement requirements.
- **Value and timing**
  - The attachment estimates the total purchase value at $41,000.
  - The 25 data-service renewals and the administrative renewal each cover 12 consecutive months beginning on the effective date; cartridge performance dates are not specified.
  - Capability responses are due November 3, 2026, at 4:00 p.m. EST. Interested sources may submit information for EPA to consider whether competition is appropriate.

### Description

<p><strong>NOTICE OF INTENT TO SOLE SOURCE UNDER SAT</strong></p>

<p><strong>Agency: </strong>Region III<strong> </strong>Environmental Protection Agency</p>

<p><strong>Requirement Title:</strong> Apex AIR Pro Multi-Pollutant Environmental Monitoring Starter Package and Consumables</p>

<p><strong>Notice Type:</strong> Notice of Intent to Sole Source Under SAT</p>

<p><strong>NAICS Code:</strong> 334513 &ndash; Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables</p>

<p><strong>PSC Code:</strong> 6630 &ndash; Chemical Analysis Instruments</p>

<p><strong>Description:</strong></p>

<p>The Environmental Protection Agency hereby gives notice of its intent to award a sole-source, firm-fixed-price commercial contract to Apex Instruments, Inc. (204 Technology Ln, Fuquay-Varina, NC 27526) under the authority of RFO Part 13.</p>

<p>The objective of this procurement is to acquire starter package renewal accounts, administrator renewal account and proprietary, factory-calibrated replacement Smart Gas Cartridges.</p>

<p>Market research has determined that Apex Instruments, Inc. is the North American distribution rights holder, and certified warranty service provider for this specific hardware and software line. &nbsp;No other standard commercial distributors or authorized third-party resellers exist in the U.S. domestic open market.</p>

<p>The Apex AIR Pro platform is uniquely required to meet agency mission parameters due to its:</p>

<ul>
	<li>Patented, hot-swappable &quot;Smart Gas Cartridge&quot; technology that auto-configures without manual field calibration or laboratory downtime.</li>
	<li>Seamless compatibility with the agency&rsquo;s pre-existing, proprietary data ingestion and cloud mapping pipelines.</li>
</ul>

<p><strong>This is not a request for competitive proposals, and a written solicitation will not be issued.</strong></p>

<p>However, in accordance with federal acquisition guidelines, all responsible sources may submit a capability statement, proposal, or quotation. &nbsp;Any response received within <strong>10 </strong>days of publication of this notice will be thoroughly evaluated by the government solely for the purpose of determining whether to conduct competitive procurement. &nbsp;A determination by the Government not to compete this proposed action based upon responses to this notice is solely within the discretion of the Government.&nbsp; Responses must be submitted to workman.erin@epa.gov no later than <strong>4:00 pm EST</strong> on <strong>11/03/2026</strong>.</p>

[View original listing](https://sam.gov/opp/12c8b3e2e07f4b9694a0c9eb89929256/view)