New York State Contract Reporter #2140184

Full-service warranty maintenance for seven elevators at Mid-Hudson Psychiatric Center and Middletown ATC

New York State is seeking a contractor to maintain seven elevators at Mid-Hudson Forensic Psychiatric Center and its Middletown ATC clinic. - Government buyer: New York State Office of Mental Health (OMH), Bureau of Procurement Enterprise Services, on behalf of Mid-Hudson Forensic Psychiatric Center. - OEMs and vendors: No elevator OEMs, manufacturers, or prospective vendors are named in the solicitation. - Requested services: Five-year full-service elevator warranty maintenance for seven elevators: one each in Buildings 1, 2, 3, 4, 5, and 46, plus one at Building 133 (Middletown ATC). Building 6’s Storehouse elevator is informational only and requires no service. - Includes preventive maintenance, inspections and testing, adjustments, repairs, replacement parts, and 24/7 callback service. - Emergency on-site response is required within two hours when requested. - Annual estimated time-and-material rates: 60 mechanic straight-time hours, 20 mechanic overtime hours, 60 helper straight-time hours, 20 helper overtime hours, and 8 training hours per year. Payment is based on actual hours performed. - Materials allowance: $10,000 per year for five years ($50,000 total evaluation allowance). Material markup is fixed at 10%; shipping is excluded from the markup. - Notable requirements: Prevailing wages apply; bidders must attend a mandatory site visit and demonstrate at least three years of relevant service experience. Pricing is fixed with no escalation, and travel time and expenses are not reimbursed.

Description

The New York State Office of Mental Health and Mid-Hudson Psychiatric Center are seeking a contractor to provide full-service warranty maintenance for elevators. The scope includes preventive maintenance, repairs, and emergency callback service, with deliverables defined in Appendix D of the contract boilerplate. The solicitation documents identify the elevators at Mid-Hudson Psychiatric Center and the Middletown ATC clinic; bidders are directed to submit pricing using the provided Excel Bid Quote Sheet. A mandatory site visit is scheduled for November 3, 2026, and bids are due November 30, 2026.

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