SAM #36C26027Q0095

VA Industry Day for Nationwide Air Ambulance Brokerage and Supporting Ground Transportation

The Department of Veterans Affairs is conducting market research for nationwide air ambulance brokerage and supporting ground transportation for Veterans. - Agency and notice: Department of Veterans Affairs (VA), Veterans Transportation Program, through Network Contracting Office 20. Industry Day notice 36C26027Q0095; anticipated RFP number 36C26027R0012. - Planned procurement: Three to five firm-fixed-price multiple-award IDIQ contracts (MATOCs). The notice is informational and is not a solicitation or request for proposals. - Services sought: Brokerage of fixed-wing and rotary-wing air ambulance transportation, plus ground transportation between airports, healthcare facilities, Veterans’ residences, and other approved destinations. Ground modes may include private vehicles, taxis, rideshare, wheelchair-accessible vans, shuttles, ambulances, and other specialized transport. - Key requirements: 24/7/365 availability, including holidays; compliance with CAMTS/NAAMTA transport standards; real-time communication and documentation through VA-mandated transportation software; quality control and subcontractor oversight; and support for advanced life support, life support, basic life support, critical care, and stretcher transports. - Industry engagement: A virtual Industry Day is scheduled for December 10–11, 2026. Interested firms are invited to submit a capability statement of up to 10 pages covering nationwide capabilities, subcontractor oversight, accreditation, dispatch and operations, and relevant federal experience. - Updates and attachment: No substantive changes are reported between notices. Attachment 36C26027Q0095.docx remains unchanged.

Description

VA AIR AMBULANCE BROKER

WITH SUPPORTING GROUND TRANSPORTATION

VIRTUAL INDUSTRY DAY NOTICE

December 10-11, 2026

Department of Veterans Affairs (VA)  Veterans Transportation Program (VTP)  Network Contracting Office (NCO) 20

1. Purpose 

The Department of Veterans Affairs (VA), Veterans Transportation Program (VTP), will host an Industry Day to engage with air and ground transportation brokers capable of providing Air Ambulance Broker with Supporting Ground Transportation Services nationwide.  This Industry Day is not a request for proposal.  It is a market research tool being used to determine potential firms capable of providing the services described herein prior to determining the method of acquisition.   

 The purpose of this session is to: 

Provide industry with an overview of the upcoming Air Ambulance Broker Services requirement. 

Offer vendors an opportunity to ask questions and provide feedback prior to release of the solicitation. 

Support industry’s understanding of VTP’s operational needs, compliance requirements, and contracting expectations as defined within the Performance Work Statement (PWS). 

2. Requirement Overview 

The upcoming procurement will establish multiple-award IDIQ contracts for nationwide fixed-wing and rotary-wing air ambulance broker services, supported by ancillary ground transportation services which refers to transportation services used to transport Veterans between airports, healthcare facilities, Veterans' residences, and other approved destinations. Ground transportation modes may include private vehicles, taxis, rideshare services, wheelchair-accessible vans and shuttles, ambulances, and other specialized transportation services necessary to meet a Veteran's mobility, accessibility, or medical transportation needs.  

Key highlights include: 

24/7/365 availability including holidays 

Compliance with CAMTS/NAAMTA transport standards 

Real-time communication and documentation via VA Mandated Transportation Software 

Quality Control and subcontractor oversight requirements 

Support for advanced life support, life support, basic life support, critical care transport and stretcher transports 

3. The Request for Proposal 

The Request for Proposal number is 36C26027R0012.  The solicitation will result in the award of three (3) to five (5) firm fixed-price MATOCs.  The applicable NAICS code is 481211, Nonscheduled Chartered Passenger Air Transportation with a small business size standard of 1,500 employees.  

4. Industry Day will be held virtually, on Microsoft Teams, on December 10 – 11, 2026.   

A hybrid format for this Industry Day is anticipated: 

December 10, 2026 

Morning Session: General overview for all prospective offerors 

Afternoon Sessions: Optional one-on-one discussions with individual vendors (NTE 50 minutes)  

December 11, 2026 

All Day: Optional one-on-one discussions with individual vendors (NTE 50 minutes hour) 

Please note that all times for the scheduled sessions will be stated in Pacific Standard Time (PST) 

5. Points of Contact (POCs) 

Contracting (NCO 20): 

Primary: Wendy Duval @ wendy.duval@va.gov  

Alternates: Michael Allred @ michael.allred1@va.gov  

Program Office (VTP): 

Primary: Tony Guagliardo 

Alternate: Mindy LaCrone 

6. Tentative Agenda 

Welcome & Introductions  Overview of VTP Mission and Needs  Air Ambulance PWS Requirements Review  Acquisition Strategy & Timeline  Vendor Q&A  One-on-one Sessions with Interested Offerors 

7. Additional Notices 

This Industry Day is informational only and does not constitute a solicitation or request for proposals. 

Draft documentation, including the PWS and/or the RFP, may be provided for industry review prior to or during the session. 

 8. Registration Instructions 

It is suggested that prime contractors that have both the capabilities and relevant experience to perform most of the required tasks participate.  Significant subcontractors may also participate.   

Interested parties should provide a short (10 Pages) capability statement to the above Contracting POC with the following information: 

Company Name, Unique Entity ID number (SAM.gov), business size and classification, address and point of contact with phone number & e-mail address. 

Address your firm's ability to provide nationwide Air Ambulance Broker Services, including fixed-wing, rotary-wing, and ancillary ground transportation services.  

Describe your process for subcontractor oversight, accreditation status, dispatch and operational capabilities, relevant federal experience providing similar services. 

Indicate whether attending general session only or requesting a one‑on‑one breakout 

Submit any initial questions you may have to help shape agenda topics and ensure the VA has sufficient time to fully answer questions.  

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