# SAM #36C26027Q0095

VA Industry Day for Nationwide Air Ambulance Brokerage and Supporting Ground Transportation

**Buyer:** Vanco 20
**Posted:** October 21, 2026
**Respond By:** December 05, 2026
**Identifier:** 36C26027Q0095
**NAICS:** 481211, 621910, 481219

The Department of Veterans Affairs is conducting market research for nationwide air ambulance brokerage and supporting ground transportation for Veterans.
- **Agency and notice:** Department of Veterans Affairs (VA), Veterans Transportation Program, through Network Contracting Office 20. Industry Day notice 36C26027Q0095; anticipated RFP number 36C26027R0012.
- **Planned procurement:** Three to five firm-fixed-price multiple-award IDIQ contracts (MATOCs). The notice is informational and is not a solicitation or request for proposals.
- **Services sought:** Brokerage of fixed-wing and rotary-wing air ambulance transportation, plus ground transportation between airports, healthcare facilities, Veterans’ residences, and other approved destinations. Ground modes may include private vehicles, taxis, rideshare, wheelchair-accessible vans, shuttles, ambulances, and other specialized transport.
- **Key requirements:** 24/7/365 availability, including holidays; compliance with CAMTS/NAAMTA transport standards; real-time communication and documentation through VA-mandated transportation software; quality control and subcontractor oversight; and support for advanced life support, life support, basic life support, critical care, and stretcher transports.
- **Industry engagement:** A virtual Industry Day is scheduled for December 10–11, 2026. Interested firms are invited to submit a capability statement of up to 10 pages covering nationwide capabilities, subcontractor oversight, accreditation, dispatch and operations, and relevant federal experience.
- **Updates and attachment:** No substantive changes are reported between notices. Attachment 36C26027Q0095.docx remains unchanged.

### Description

<p><strong>VA AIR AMBULANCE&nbsp;BROKER</strong></p>

<p><strong>WITH SUPPORTING GROUND TRANSPORTATION</strong></p>

<p><strong>VIRTUAL&nbsp;INDUSTRY DAY NOTICE</strong></p>

<p><strong>December 10-11, 2026</strong></p>

<p><strong>Department of Veterans Affairs (VA)</strong>&nbsp;<br />
<strong>Veterans Transportation Program (VTP)</strong>&nbsp;<br />
<strong>Network Contracting Office (NCO)&nbsp;20</strong></p>

<p><strong>1. Purpose</strong>&nbsp;</p>

<p>The Department of Veterans Affairs (VA), Veterans Transportation Program (VTP), will host an Industry Day to engage with air and ground transportation brokers capable of providing Air Ambulance Broker&nbsp;with&nbsp;Supporting Ground&nbsp;Transportation&nbsp;Services nationwide.&nbsp;&nbsp;This Industry Day is not a request for proposal.&nbsp;&nbsp;It is a market research tool being used to&nbsp;determine&nbsp;potential firms capable of providing the services described&nbsp;herein&nbsp;prior to&nbsp;determining&nbsp;the method of acquisition.&nbsp;&nbsp;&nbsp;</p>

<p>&nbsp;The purpose of this session is to:&nbsp;</p>

<ul>
	<li>Provide industry with an overview of the upcoming Air Ambulance Broker Services requirement.&nbsp;</li>
</ul>

<ul>
	<li>Offer vendors an opportunity to ask questions and provide feedback prior to release of the solicitation.&nbsp;</li>
</ul>

<ul>
	<li>Support industry&rsquo;s understanding of VTP&rsquo;s operational needs, compliance requirements, and contracting expectations as defined within the Performance Work Statement (PWS).&nbsp;</li>
</ul>

<p>&nbsp;&nbsp;</p>

<p><strong>2. Requirement Overview</strong>&nbsp;</p>

<p>The upcoming procurement will establish multiple-award IDIQ contracts for&nbsp;nationwide fixed-wing and rotary-wing air ambulance broker services, supported by&nbsp;ancillary&nbsp;ground transportation services&nbsp;which refers to&nbsp;transportation services used to transport Veterans between airports, healthcare facilities, Veterans&#39; residences, and other approved destinations. Ground transportation modes may include private vehicles, taxis, rideshare services, wheelchair-accessible vans and shuttles, ambulances, and other specialized transportation services necessary to meet a Veteran&#39;s mobility, accessibility, or medical transportation needs.&nbsp;&nbsp;</p>

<p></p>

<p>Key highlights include:&nbsp;</p>

<ul>
	<li>24/7/365 availability including holidays&nbsp;</li>
</ul>

<ul>
	<li>Compliance with CAMTS/NAAMTA transport standards&nbsp;</li>
</ul>

<ul>
	<li>Real-time communication and documentation via VA Mandated Transportation Software&nbsp;</li>
</ul>

<ul>
	<li>Quality Control and subcontractor oversight requirements&nbsp;</li>
</ul>

<ul>
	<li>Support for&nbsp;advanced life support, life support, basic life support,&nbsp;critical care&nbsp;transport&nbsp;and stretcher transports&nbsp;</li>
</ul>

<p>&nbsp;&nbsp;</p>

<p><strong>3. The Request for Proposal</strong>&nbsp;</p>

<p>The Request for Proposal number is 36C26027R0012.&nbsp;&nbsp;The solicitation will result in the award of three (3) to five (5) firm fixed-price MATOCs.&nbsp;&nbsp;The applicable NAICS code is 481211, Nonscheduled Chartered Passenger Air Transportation with a small business size standard of 1,500 employees.&nbsp;&nbsp;</p>

<p>&nbsp;&nbsp;</p>

<p><strong>4.&nbsp;Industry Day will be held&nbsp;virtually, on Microsoft Teams, on&nbsp;December 10 &ndash; 11, 2026.&nbsp;&nbsp;</strong>&nbsp;</p>

<p></p>

<p><strong>A&nbsp;hybrid format&nbsp;for this Industry Day&nbsp;is&nbsp;anticipated:</strong>&nbsp;</p>

<ul>
	<li>December 10, 2026&nbsp;</li>
</ul>

<ul>
	<li>Morning Session: General overview for all prospective offerors&nbsp;</li>
</ul>

<ul>
	<li>Afternoon Sessions: Optional one-on-one discussions with individual vendors&nbsp;(NTE&nbsp;50 minutes)&nbsp;&nbsp;</li>
</ul>

<ul>
	<li>December 11, 2026&nbsp;</li>
</ul>

<ul>
	<li>All Day: Optional one-on-one discussions with individual vendors&nbsp;(NTE&nbsp;50 minutes&nbsp;hour)&nbsp;</li>
</ul>

<p></p>

<p>Please note that all times for the scheduled sessions will be&nbsp;stated&nbsp;in Pacific Standard Time (PST)&nbsp;</p>

<p>&nbsp;&nbsp;</p>

<p><strong>5. Points of Contact (POCs)</strong>&nbsp;</p>

<p><strong>Contracting (NCO 20):</strong>&nbsp;</p>

<ul>
	<li>Primary:&nbsp;Wendy&nbsp;Duval&nbsp;@&nbsp;wendy.duval@va.gov&nbsp;&nbsp;</li>
</ul>

<ul>
	<li>Alternates: Michael Allred&nbsp;@&nbsp;michael.allred1@va.gov&nbsp;&nbsp;</li>
</ul>

<p><strong>Program Office (VTP):</strong>&nbsp;</p>

<ul>
	<li>Primary: Tony Guagliardo&nbsp;</li>
</ul>

<ul>
	<li>Alternate:&nbsp;Mindy LaCrone&nbsp;</li>
</ul>

<p>&nbsp;&nbsp;</p>

<p><strong>6. Tentative Agenda</strong>&nbsp;</p>

<ul>
	<li>Welcome &amp; Introductions&nbsp;</li>
	<li>Overview of VTP Mission and Needs&nbsp;</li>
	<li>Air Ambulance PWS Requirements Review&nbsp;</li>
	<li>Acquisition Strategy &amp; Timeline&nbsp;</li>
	<li>Vendor Q&amp;A&nbsp;</li>
	<li>One-on-one Sessions with Interested Offerors&nbsp;</li>
</ul>

<p>&nbsp;&nbsp;</p>

<p><strong>7. Additional Notices</strong>&nbsp;</p>

<ul>
	<li>This Industry Day is informational only and does not constitute a solicitation or request for proposals.&nbsp;</li>
</ul>

<ul>
	<li>Draft documentation, including the PWS&nbsp;and/or the RFP, may be provided for industry review prior to or during the session.&nbsp;</li>
</ul>

<p>&nbsp; &nbsp;</p>

<p>&nbsp;<strong>8. Registration Instructions</strong>&nbsp;</p>

<p>It is suggested that prime contractors that have both the capabilities and relevant experience to perform most of the required tasks participate.&nbsp;&nbsp;Significant subcontractors may also participate.&nbsp;&nbsp;&nbsp;</p>

<p></p>

<p>Interested parties should&nbsp;provide a short (10 Pages) capability statement to the above&nbsp;Contracting POC with the following information:&nbsp;</p>

<ul>
	<li>Company Name, Unique Entity ID number (SAM.gov), business size and classification, address and point of contact with phone number &amp; e-mail address.&nbsp;</li>
</ul>

<ul>
	<li>Address your firm&#39;s ability to provide nationwide Air Ambulance Broker Services, including fixed-wing, rotary-wing, and ancillary ground transportation services.&nbsp;&nbsp;</li>
</ul>

<ul>
	<li>Describe your process for&nbsp;subcontractor oversight, accreditation status, dispatch and operational capabilities, relevant federal experience&nbsp;providing similar services.&nbsp;</li>
</ul>

<ul>
	<li>Indicate whether attending general session only or requesting a&nbsp;one‑on‑one&nbsp;breakout&nbsp;</li>
</ul>

<ul>
	<li>Submit any&nbsp;initial&nbsp;questions&nbsp;you may have&nbsp;to help shape agenda topics&nbsp;and ensure the VA has sufficient time to fully answer questions.&nbsp;&nbsp;</li>
</ul>

[View original listing](https://sam.gov/opp/1a58ea21befa4b7c817e787e1d332bfb/view)