Cherokee Nation Procurements #164987

Williams Tower I fourth-floor AV integration and tenant-improvement buildout

Cherokee Nation Businesses is seeking an audiovisual integrator for the Williams Tower I fourth-floor buildout in Tulsa, with architectural plans also specifying tenant-improvement finishes and building systems. - Buyer and project: Cherokee Nation Businesses (CNB), within the Cherokee Nation; Williams Tower I, Suite 400, Tulsa, Oklahoma. Ethos Architects is named on the architectural drawings. - Prominent OEMs and named product makers: Sony, LG, Crestron, Owl, and USX Mount are named in the AV scope. The architectural drawings also name Focal Point, Tech Lighting, Arancia Lighting, Kohler, Shaw Contract, Wilsonart, Daltile, Emser, Roppe, Schluter, TGP (Technical Glass Products), Pilkington, and Cooper Lighting Solutions (Metalux). - Displays and mounts: Nine 48-inch Sony BRAVIA XR A90K displays for offices and one 100-inch Sony BRAVIA 3 II 4K HDR Smart LED TV for the screening room. For the conference, huddle, and edit rooms, the narrative specifies one 52-inch LG and six 48-inch LG displays, while the pricing schedule specifies one plus three plus three 48-inch Sony BRAVIA XR A90K displays. The bid documents also give differing mount counts; proposals should identify assumptions and quantities clearly. - AV systems: Conference-room ceiling speakers, microphone/DSP package, Crestron conferencing equipment, HDMI/USB-C table connectivity, wireless and wired presentation, Teams support, and room mute/volume controls. Owl is also mentioned in the conference-room requirements. - Screening room: A 5.1 speaker system with subwoofer, compatible amplifier/DSP, low-latency wired 4K editing-workstation connectivity, accessible guest HDMI and source switching, simple labeled controls, Cat6A cabling, and a ventilated AV rack. A two-zone dimmable lighting control is an optional alternate, not part of the base bid. - Installation and acceptance: Furnish, install, integrate, test, and commission the systems; demonstrate CNB’s Adobe Premiere Pro live-edit workflow with synchronized picture and audio, acceptable latency, calibrated 5.1 sound, and guest-source switching. Include staff training, warranty information, and approved as-built documentation. Reuse the existing sound-masking system and provide a new amplifier; add other sound-masking hardware only if deficiencies are found. - Related architectural scope: Drawings describe partitions, doors and fire-rated glazing, lighting, HVAC and electrical revisions, finishes, breakroom millwork, sound insulation, roller shades, access-control hardware, and restroom finish upgrades. They specify, among other items, Pilkington Pyrostop/TGP fire-rated glazing and a Kohler K-22062 Graze faucet. - Bid considerations: Provide itemized fixed pricing, a proposed completion schedule, and clear identification of exceptions or substitutions. Pricing must remain valid for at least 60 days. Cherokee Nation TERO requirements apply, including a 0.5% fee on the award and documentation for bidders seeking TERO preference.

Description

Cherokee Nation Businesses (CNB) is seeking bids from qualified audiovisual integrators to provide and install the AV systems for the 4th Floor buildout at Williams Tower I. The work includes furnishing displays and mounts, conferencing and room-based AV systems, cabling, integration, testing, commissioning, and user training across offices, conference and huddle rooms, edit suites, and a screening room. Bids must include itemized fixed pricing and a delivery schedule or completion timeline; pricing must remain valid for at least 60 days. The procurement is subject to Cherokee Nation TERO requirements, including a fee of 0.5% of the total contract award.

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