SAM #36C10B27Q0049

AITC conference-system equipment, installation, maintenance, and VTC support

The Department of Veterans Affairs is seeking a five-year purchasing arrangement for Austin conference-room and mobile video-teleconferencing systems, equipment, installation, maintenance, and support. - Government buyer - Department of Veterans Affairs (VA), Office of Information & Technology (OIT), Infrastructure Operations (IO); Technology Acquisition Center (TAC) and Austin Information and Technology Center (AITC), Austin, Texas. - Contracting representatives named in the materials: Shakiya Harris and L. Jani Shrout. - OEMs named in the equipment schedules - Crestron, Planar, Netgear, Beta Brite, Chief, NEC, Panasonic, Vaddio, Sony, TRENDnet, Extron, Logitech (listed as “Logitec” in one description), JBL, Biamp, Clock Audio, OWL Labs, Tripp Lite, Middle Atlantic, and Liberty. - A separate VA form describes the manufacturer as “Multiple.” No single OEM is specified for the overall AITC maintenance-and-support requirement. - What is requested - A firm-fixed-price BPA for conference-system equipment, installation, preventive maintenance, repairs, and support. Specific equipment is ordered through individual calls; the BPA itself does not identify an itemized AITC equipment list or guaranteed quantities. - The equipment schedules detail a broad audiovisual package for classified and unclassified VTC conference rooms and mobile carts. Listed equipment generally has a quantity of one; the JBL Control 12 C/T item has a listed quantity of two and is described as sold as a pair. - Maintenance schedules include conference-room VTC maintenance and repair (24 months per schedule), one mobile cart with emergency support (12 months), and one mobile cart without emergency support (12 months). Installation labor, training, travel, and professional services are also listed. - Notable requirements - 24x7x365/366 intake of maintenance calls, weekday help-desk and remote support, routine and emergency response, and a six-hour emergency-response service level for the specified mobile-cart service. - Preventive-maintenance inspections every six months; repair coordination, service reports, and temporary replacement equipment when an item sent out for repair is expected to be unavailable for more than three business days. - Installation work includes site survey, planning, estimates, a work plan, and delivery of a functional system compatible with the existing video distribution system. Installation is specified within 30 business days after Government approval to proceed, subject to permitted extensions. - Warranties, equipment documentation, VA security and accessibility compliance, classified and unclassified system support, and system integration updates are included in the requirements. - Ordering period and value - Five 12-month ordering periods. Each call sets its own performance period; call performance may extend no more than 12 months beyond the end of the final ordering period. Preventive maintenance is required every six months during the period specified in a call. - The BPA ceiling is $700,000, but the ceiling is not guaranteed spend. The equipment price schedules show zeroed prices, so a more precise expected contract value is not provided.

Description

This is a solicitation for a single award Blanket Purchase Agreement for Austin Information and Technology Center (AITC) Equipment, installation, preventative maintenance and Support for various conference rooms.

Please read the solicitation carefully. Questions regarding the RFP will be accepted. Respondents shall submit any questions to the Contract Specialist and Contracting Officer at the aforementioned email addresses, NO LATER THAN, 2:00PM Central Standard Time (CST), October 23, 2026. Offeror Quotes shall be submitted by email directly to Contract Specialist, Shakiya Harris at Shakiya@va.gov and the Contracting Officer, Mary B. Accomando at Mary.Accomando@va.gov in the files set forth below, NO LATER THAN, October 28, 2026 at 1:00 PM, Central Standard Time.

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