SAM #36C26026Q0977

VA boiler and tank inspection services at White City facility

The Department of Veterans Affairs is seeking state boiler inspection services for its VA Southern Oregon Rehabilitation Center and Clinics in White City, Oregon. - Government buyer: Department of Veterans Affairs (VA), Southern Oregon Rehabilitation Center and Clinics (VA SORCC), Facilities Management Service; Network Contracting Office 20. - Requested service: Annual state inspections of three 250-HP, low-pressure (under 15 psi), gas- and oil-fired heating boilers. Each boiler requires Type A internal and external inspections and a Type C external inspection under steam pressure. - Additional inspections: One deaerator/feed-water tank, one heat recovery tank, one condensate tank, and one bottom blow tank in Option Years 1 and 3. - Notable requirements: In Option Year 3, perform a non-destructive test (NDT) with a certified inspector present; the inspector must approve and sign the NDT report or certificate. Witness and sign the boiler safety-device checklist and provide written inspection reports and service records. The Boiler Plant Lead schedules inspections. - Service line items: Five annual contract line items, one for the base year and one for each of four option years, identified as 0001–0005; each is quantity 1 job. Option Year 1 and Option Year 3 include the four tank inspections, and Option Year 3 also includes the NDT. - OEMs and vendors: No manufacturers, OEMs, or commercial vendors are identified in the solicitation. - Contract structure: One base year with four one-year options; a separate extension of services may be available for up to six months.

Description

White City, Oregon, Boiler Inspection Services Solicitation Base Year + Four Option Years

The objective of this solicitation is to provide VA Southern Oregon Rehabilitation Center and Clinics (VA SORCC) with Boiler Plant Inspection Services. The resulting contract should be for one base year and four options years as follows:

Base Year: 11/1/2026 to 10/31/2027. 

Option Year 1: 11/1/2027 to 10/31/2028

Option Year 2: 11/1/2028 to 10/31/2029

Option Year 3: 11/1/2029 to 10/31/2030

Option Year 4: 11/1/2030 to 10/31/2031

Details:

The VA SORCC has three heating boilers, each rated at 250HP operating at low pressure (<15 psi), gas and oiled fired. Yearly state inspections are required on all three boilers, one deaerator/ feed water tank, one heat recovery tank, one condensate tank, and one bottom blow tank.

SPECIFIC REQUIREMENTS:

Contractor to furnish labor, personnel, materials and equipment to perform inspections on the following. (3) Three heating boilers, each rated at 250HP (operating pressure <15psi), gas and oil fired. (1) One deaerator/feed water tank (Option Year 1 and 3 only) Perform a non-destructive test (Option Year 3 only) A certified inspector must be present during the NDT Test in order for the NDT test to be valid. (1) One heat recovery tank (Option Year 1 and 3 only) (1) One condensate tank (Option Year 1 and 3 only) (1) One bottom blow tank (Option Year 1 and 3 only) Inspections to include a TYPE “A” Internal and External inspection and a TYPE “C” External inspection under steam pressure for each boiler. The contractor shall witness and sign a checklist of boiler safety devises as per VA-SORCC testing procedures during the external operational inspection and shall provide a written inspection report upon completion of each inspection to Facilities Management Service. The checklist of required safety devises to be tested will be available to the contractor The inspections are to be scheduled anytime throughout the term of the contract at the discretion of the Boiler Plant Lead. Why an Inspector Must Be Present

Legal Compliance: Without an inspector’s presence and approval, the NDT cannot be considered valid for regulatory purposes. Safety Verification: The inspector confirms that the test is conducted according to recognized standards (e.g., ASME, NBIC) and that any defects are properly documented. Certification: The inspector’s signature or approval is required on the Certificate of Inspection or NDT report, which is necessary for the boiler to remain in service.

Place of Performance:

VA SORCC

8495 Crater Lake Hwy

White City, OR  97503

See attached Performance Work Statement (PWS) for all details regarding the specific requirements for this solictation.

Questions are due by October 23th 2026

Offers are due 10/28/2026 at 5PM  PDT.

Contracting Officer is Jeremiah Middleton, Jeremiahmiddleton2@VA.gov

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