Martinsville Civicplus #174

Project management and event production consulting for MHC 2027 anniversary celebrations

MHC 2027: The Next Lap seeks consulting support to coordinate anniversary events in Martinsville and Henry County. - Buyer and initiative: A collaborative effort involving Martinsville Speedway, Henry County, the City of Martinsville, and partner organizations. - Services requested: Proposals may cover either or both roles, with a separate scope and fee proposal for each. - Crew Chief (Project Manager) — quantity 1: Lead master planning, timelines, partner and sponsor coordination, festival oversight, budget and sponsorship tracking, communications support, impact measurement, records, evaluation, and a future-event playbook. - Track Manager (Event Consultant) — quantity 1: Provide site and event-flow planning, permit and safety coordination, vendor-scope recommendations, derby and race-day planning, run-of-show development, weather and risk contingencies, on-site event support, and post-event review. - Event purpose: Support Martinsville Speedway’s 80th anniversary and Henry County’s 250th anniversary through community events, including a signature mid-summer festival. - Notable qualifications and requirements: Relevant experience with complex public events and multi-partner initiatives; regular on-site presence in the Martinsville–Henry County area; at least two comparable project examples and three references; clear deliverables and fee assumptions; and relevant licensing, insurance, and conflict-of-interest disclosures. - Budget context: The stated $345,000 is the overall initiative budget, not a confirmed contract value. No products, part numbers, or OEMs are specified. No individual commercial vendors are named.

Description

The RFP seeks proposals for one or both roles: Crew Chief (Project Manager) and Track Manager (Event Consultant) for the MHC 2027: The Next Lap initiative. The initiative will coordinate a season of community events celebrating the 80th anniversary of Martinsville Speedway and the 250th anniversary of Henry County, including a signature mid-summer festival in 2027. The Crew Chief will coordinate planning, partners, reporting, sponsorship, and overall implementation; the Track Manager will advise on event logistics, site operations, safety, production, and festival execution. The anticipated engagement is 18 months, and the initiative budget is stated as $345,000; proposals are open until filled, with review beginning November 12, 2026.

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