# Martinsville Civicplus #174

Project management and event production consulting for MHC 2027 anniversary celebrations

**Posted:** October 15, 2026
**Identifier:** 174
**NAICS:** 711320, 711310

MHC 2027: The Next Lap seeks consulting support to coordinate anniversary events in Martinsville and Henry County.
- **Buyer and initiative:** A collaborative effort involving Martinsville Speedway, Henry County, the City of Martinsville, and partner organizations.
- **Services requested:** Proposals may cover either or both roles, with a separate scope and fee proposal for each.
  - **Crew Chief (Project Manager) — quantity 1:** Lead master planning, timelines, partner and sponsor coordination, festival oversight, budget and sponsorship tracking, communications support, impact measurement, records, evaluation, and a future-event playbook.
  - **Track Manager (Event Consultant) — quantity 1:** Provide site and event-flow planning, permit and safety coordination, vendor-scope recommendations, derby and race-day planning, run-of-show development, weather and risk contingencies, on-site event support, and post-event review.
- **Event purpose:** Support Martinsville Speedway’s 80th anniversary and Henry County’s 250th anniversary through community events, including a signature mid-summer festival.
- **Notable qualifications and requirements:** Relevant experience with complex public events and multi-partner initiatives; regular on-site presence in the Martinsville–Henry County area; at least two comparable project examples and three references; clear deliverables and fee assumptions; and relevant licensing, insurance, and conflict-of-interest disclosures.
- **Budget context:** The stated $345,000 is the overall initiative budget, not a confirmed contract value. No products, part numbers, or OEMs are specified. No individual commercial vendors are named.

### Description

The RFP seeks proposals for one or both roles: Crew Chief (Project Manager) and Track Manager (Event Consultant) for the MHC 2027: The Next Lap initiative. The initiative will coordinate a season of community events celebrating the 80th anniversary of Martinsville Speedway and the 250th anniversary of Henry County, including a signature mid-summer festival in 2027. The Crew Chief will coordinate planning, partners, reporting, sponsorship, and overall implementation; the Track Manager will advise on event logistics, site operations, safety, production, and festival execution. The anticipated engagement is 18 months, and the initiative budget is stated as $345,000; proposals are open until filled, with review beginning November 12, 2026.

[View original listing](https://www.martinsville-va.gov/bids.aspx?bidID=174)