SAM #W912L727Q0507

115th HSAD Tennessee Lodging and Meal Services

The Tennessee Army National Guard is seeking lodging and meal support for the 115th HSAD in Tennessee, with an additional Nashville requirement appearing in an attachment. - Government buyer: Department of the Army / Tennessee Army National Guard (TNARNG), through the USPFO-Purchasing & Contracting office in Nashville; the 194th MP Co. is identified in the performance-monitoring plan. - Named commercial vendors and OEMs: None are identified. Named points of contact include Nathan Bartel and Mrs. Rhonda Lien. - Lodging: Winchester requires 8 single and 58 double rooms for 11 nights (726 room-nights). Covington requires 2 single and 25 double rooms for 6 nights; the stated total is 172 room-nights, although the room-type breakdown totals 162. Hotels must be at least 2 stars, have interior-access rooms and free parking, and quote inclusive military per-diem rates. The RFQ gives a hotel-distance limit of 15–30 miles from each armory; hotels should be kept close together where multiple properties are used. - Meals: The main requirement lists 2,226 meals for Winchester and 870 for Covington, delivered to the respective armories. A meal roster instead totals 2,054 meals for Winchester and 870 for Covington, with breakfast, lunch, and dinner quantities specified. Meals may be buffet-style or individually packed in the main requirement; the roster also specifies menu choices, minimum serving sizes, disposable service items, and condiments. - Additional attachment requirement: A separate Nashville-area PWS lists 45 hotel rooms and 225 individually packed meals. Its room counts conflict within the document, and its location and schedule differ from the Winchester/Covington RFQ; confirm whether it is part of this procurement. - Performance standards: Lodging rooms and meals have a 98% acceptable quality level; meals must arrive on time and hot. Meal pickup and delivery directions differ across the roster, so the service arrangement should be confirmed. - Other procurement details: The opportunity is a small-business set-aside and calls for one firm-fixed-price award with no options. The notice and attachments identify no part numbers or separately priced products.

Description

URGENT - REQUEST FOR QUOTE

W912L727Q0507

115TH HSAD Mobilization Lodging and Meals, in WINCHESTER AND CONVINGTON, TN

URGENT SMALL BUSINESS SET-ASIDE

LOCATION: NASHVILLE, TN (LODGING & MEALS)

Hotels no more than 15-30 miles outside of each Armory

Tax Exempt form will be sent with award

IMPORT INFORMATION PLEASE READ

This is a Request for Quote RFQ for the 115TH HSAD Pre-Mob Lodging and Meals for Winchester and Covington, TN.  The period of performance is 19 October – 30 October 2026. A rooming list will provided. PLEASE FILL IN THE EXCEL with the HOTEL and MEAL Roster for pricing and send it back to me by SUNDAY, 18OCT26 at 3:00PM CST.

*NOTE THIS CLOSES ON A SUNDAY - SUNDAY, 18OCT26 at 3:00PM CST - DUE TO THE START DATE ON MONDAY, 19 OCT 2026***

This requirement is being advertised as Small Business set-aside; the North American Industry Classification System (NAICS) Code is 721110 with a size standard of $40M.

All responsible sources may submit an offer, which shall be considered by this Agency. The following clauses are applicable to this acquisition: FAR 52.212-1 Instructions to Offerors-Commercial Items, FAR 52-212-2 Evaluation Commercial Items, FAR 52-212-3, Online Reps and Certifications, FAR 52.212-4 Contract Terms and Conditions-Commercial Items, FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, FAR 52.225-1 and Buy America Act Supplies.

Please see the attached PWS, HOTEL and MEAL Roster

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