California eProcure #0000040629

CalVet automatic-door maintenance, repair, and BEA sensor installation at Yountville Veterans Home

CalVet is seeking a three-year contractor to maintain, repair, and upgrade automatic doors at the Veterans Home of California in Yountville. - Government buyer: California Department of Veterans Affairs (CalVet), State of California; Veterans Home of California, Yountville. The exhibits identify Plant Operations and the Central Business Office; the Contract Manager is listed as TBD. - Named OEM: BEA — the bid requests BEA Superscan/SuperscanT safety sensors and BEA touchless activation sensors. No other OEM or vendor is named. - Requested installations: BEA Superscan safety sensors for single-swing doors (43) and double-swing doors (4); BEA MagicTouch/touchless activation sensors for swing doors (20). The scope also describes as-needed BEA touchless sensor replacements for sliding and swing doors. - Preventive maintenance: Rate-sheet estimates over the contract term are 828 monthly service visits for single-slide doors, 864 for double-slide doors, 2,574 every-other-month visits for single-swing doors, and 378 every-other-month visits for double-swing doors. The exhibits describe the door inventory as 23 single-slide, 20 double-slide, 110 single-swing, and 7 double-swing doors. - Repairs and parts: The rate sheet estimates 200 hours of regular-hours repairs and 45 hours of emergency repairs. The initial release summary lists a $340,000 additional-parts allowance, while an exhibit summary lists $180,000 for parts over three years; the provided materials conflict on this amount. - Notable performance requirements: Preventive maintenance must follow applicable ANSI standards and manufacturer specifications. The scope calls for factory-trained technicians; emergency repair response within two hours and same-working-day completion unless a delay is documented; non-emergency response within 24 hours; and prior written approval for sensor installations. Sensor work includes testing, commissioning, documentation, staff training, and a manufacturer warranty plus at least a one-year workmanship warranty. - Other scope conditions: Rates are to include applicable labor and materials; work is generally scheduled during weekday business hours, with emergency coverage outside those hours. A California B General Building Contractor license, prevailing-wage compliance, and coordination with the Contract Manager are required. The procurement materials also identify a mandatory site walkthrough.

Description

The California Department of Veterans Affairs is seeking automatic door maintenance, repair, and installation services at the Veterans Home of California, Yountville. The work includes preventive maintenance on specified doors, repairs, and installation services; the contractor must provide labor, materials, staff, transportation, licenses, and permits. Services are generally performed Monday through Friday, 7:00 a.m. to 5:00 p.m., and work is coordinated with and approved by the Contract Manager. A mandatory pre-bid walkthrough is scheduled for October 21, 2026, and the solicitation documents state that the awarded contractor must pay prevailing wages.

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