North Carolina eVP #63-DMP1210904

NC State survey printing, package preparation, and mailing services

North Carolina State University is seeking a vendor to produce and mail three rounds of materials for its Baccalaureate Alumni Survey. - Government buyer: North Carolina State University; University Data and Analytics, with Procurement & Business Services identified in the attachment. Contact: Dianne Coxson. - Requested services: Print, assemble, prepare, stamp, and mail first- and third-round letter packages and second-round postcards. NC State will administer the online survey. - First mailing: approximately 17,800 personalized packages, including a vendor-provided coaster incentive; pricing is also requested per 100 additional packages. - Second mailing: approximately 16,000 postcards; pricing is also requested per 100 additional packages above the 13,000 threshold. - Third mailing: approximately 15,200 personalized letter packages; pricing is also requested per 100 additional packages. - Products and specifications: 17,800 two-sided, one-color, 3.5-inch pulpboard coasters; 33,000 sheets of letterhead stationery; 17,800 #10 letterhead envelopes; 16,000 6-by-9-inch letterhead envelopes; and 16,900 6-by-9-inch postcards. The postcard production quantity is listed separately from the approximate mailing quantity. - Important requirements: Required production and mailing work must be performed in-house; coaster printing may be subcontracted with approval. The vendor must provide proofs and support quality checks, protect sensitive data, provide relevant experience and references, and mail each batch within five business days after receiving its electronic files. Pricing must include shipping and applicable mailing preparation. - OEMs and named vendors: No product manufacturers or production vendors are identified. Bonfire is named as the bid-submission portal, not as a manufacturer or mailing-service provider.

Description

NC State University seeks a vendor to print, prepare, and mail three separate mailings supporting its Baccalaureate Alumni Survey. The materials include letters, postcards, and survey access information sent to recent alumni as part of a push-to-web research design. The vendor will not administer the survey; NC State University will conduct it in-house. The solicitation specifies that the required printing, stuffing, stamping, and mailing work is to be completed in-house, with the printing of a pulpboard coaster allowed to be contracted out.

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