Exeter Town Municode #2026 Exeter Annual Report

Printing and delivery of 500 Town and School Annual Reports for the Town of Exeter

The Town of Exeter is seeking a printer to produce and deliver its combined Town and School Annual Report. - Government buyer: Town of Exeter, New Hampshire, through the Town Manager’s Office; the School District is also involved. - Procurement: Prepare, print, perfect-bind, package, and deliver 500 copies of the report, specified at 225 pages plus covers and sized 8.5 × 11 inches. - Materials and printing: 20 lb. white opaque text stock, 60 lb. colored opaque inserts, and an 80 lb. white gloss cover; black text, four-color-process/black covers, printed inside covers and spine, and perfect binding without taping. - Preparation and proofing: Prepare the index and page numbering; use the supplied text and photos, including photos embedded in the PDF; provide black-and-white text proofs and a Fiery or match-print cover proof. Supply a complete PDF with delivery. - Packaging, delivery, and pricing: Bulk-pack and label the reports for delivery to one location in Exeter. Bid pricing must include a lump sum for 500 copies based on 225 pages, with per-page pricing for additions and reductions. The Town and School District share payment responsibility. - Other requirements: The School selects the insert colors and colored pages for its section. Contact the appropriate office if supplied copy is missing; that copy must be omitted. - OEMs and vendors: No manufacturers, OEMs, or vendors are named in the solicitation.

Description

The Town of Exeter is seeking bids for the printing, binding, preparation, and delivery of 500 copies of the 2026 Exeter Town and School Annual Report. The specifications include a 225-page report, with specified paper, cover, color, binding, proofing, packaging, and delivery requirements; a complete PDF must also be provided upon delivery. Bids must include a lump sum price and per-page pricing for pages above or below 225, and completed reports are required by February 26, 2027. The source lists a response deadline of October 30, 2026, while the attached RFP states October 30, 2025.

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