Des Moines Area Community College Ionwave #FY27 - 0003

DMACC Seeks Information and Pricing for Cloud-Based Inventory Management Software

Des Moines Area Community College is gathering market information and budgetary pricing for a configurable, cloud-based inventory management platform. - Buyer: Des Moines Area Community College (DMACC), through its Purchasing function. - Procurement focus: A centralized platform for inventory across multiple campuses, departments, and locations. This is an information-gathering request; no software selection or contract award is specified. - OEMs and named systems: No inventory-software OEM or solution vendor is identified. Banner and Euna are named as systems the platform may need to integrate with, not as proposed inventory products. - Requested product: Cloud-based inventory management software; no part number or purchase quantity is specified. DMACC requests pricing options for up to 150 users. - Key capabilities: Track consumables and equipment by location; manage inventory movement, borrowing, adjustments, lot and expiration details, recalls, and last-known locations; import and validate existing Excel inventory lists; search across locations; and support barcode/QR scanning, mobile workflows, dashboards, notifications, and reporting. - Configuration and operations: Support user-defined categories and workflows, role-based access, secure authentication and single sign-on, stock checks, purchasing approvals, forecasting, replenishment, donations and inbound inventory, maintenance histories, inspections, and cross-campus sharing. The platform should allow phased adoption and potential future expansion into asset lifecycle management, RFID, predictive analytics, and location maps. - Integration, data, and compliance: Provide data exchange with Banner and Euna; support hazardous-material and relevant OSHA/USDA-related compliance needs; and explain data ownership, export, storage, security, backup, recovery, retention, and destruction. DMACC also seeks information about ISO 27001 certification and NIST compliance. - Supplier and pricing information requested: Budgetary estimates for subscription or licensing, implementation, migration, support, training, and other fees. Requested supporting materials include a HECVAT, VPAT, disaster recovery plan, and data breach/security incident response procedures. - Contract value and performance period: No contract value, term, or period of performance is provided; DMACC is seeking budgetary estimates rather than announcing a defined purchase.

Description

Des Moines Area Community College (DMACC) is seeking information about cloud-based inventory management solutions. The platform should support real-time inventory management, fulfillment, quality control, traceability, and supply chain visibility across multiple locations and departments, with configurable functionality such as custom nomenclature and user-defined criteria. The RFI requests information about available products, capabilities, and budgetary pricing; responses are for information-gathering and planning only and will not result in a contract award.

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