SAM #PR16328363

Five-star Bali hotel services for a cyber investigations training course

The U.S. Embassy Jakarta is seeking an Indonesia-based five-star hotel in Kuta, Bali, to host a cyber investigations training course for approximately 60 participants. - Government buyer: U.S. Department of State, U.S. Embassy Jakarta, Procurement Contracting Unit. - OEMs and vendors: No hotel, OEM, or other vendor is named; an international hotel chain is preferred. - Required services: - Meeting space: One dedicated conference room for five days, accommodating 58 participants at round tables, three instructors, five coordinators, and an interpretation booth. Minimum room size is 17 x 20 m, with unobstructed sightlines, daily cleaning and disinfection, and secure storage or overnight locking. - Food and beverages: Full-day meeting package for 60 people for five days, including morning and afternoon breaks, lunch, water, and soft drinks. Halal, vegetarian, and allergy-related needs must be accommodated on request. - Network connectivity: Dedicated conference-room Wi-Fi supporting at least 60 simultaneous devices at a minimum of 100 Mbps, with testing and any needed access points or boosters. Occasional business-center internet access is also required. - Audiovisual equipment and support: Daily provision for five days of five wireless handheld microphones, one lapel microphone, a PA/sound system, projector and screen, podium, two flip charts with markers, laptop connections, and one power strip per table. On-site technical or event support is required during meeting hours. - Group photo: One group photo with 56 A4 prints. - Student lodging: 26 standard twin-share rooms with breakfast for five nights (130 room nights), with in-room safes and cleaning and disinfection before check-in. - U.S. Government staff lodging: Hold eight standard single rooms at the group rate; staff members pay individually. Rooms must have in-room safes and be cleaned and disinfected before check-in. - Notable requirements: Hotel must be within 7 km by road of Ngurah Rai International Airport, be Indonesia-based, and comply with applicable public-health requirements. The meeting room must be reserved exclusively for the group, and the hotel must coordinate interpretation-vendor setup and teardown. - Quotations are requested in Indonesian Rupiah on a firm-fixed-price basis. No product part numbers are specified.

Description

The U.S. Government seeks a hotel to provide meeting space, food and beverages, audiovisual (AV) support, and lodging for a training event from November 16–20, 2026, in the Kuta, Bali area, Indonesia. The approximate participants are 60 pax.

Minimum Vendor Qualifications

Classified as a five-star hotel. A hotel with international chain is preferrable. Active registration at SAM.gov when the offer is submitted. Located no more than 7 km by road from I Gusti Ngurah Rai International Airport (DPS) in Kuta area. Follows current Indonesian and local public health requirements throughout the event.

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