SAM #W912L727Q0506

Tennessee Army National Guard lodging and meal services for 109th HSAD pre-mobilization

The Tennessee Army National Guard is seeking hotel lodging and meal services for 109th HSAD pre-mobilization activities in Tennessee. - Government buyer: Department of the Army, Tennessee Army National Guard (TNARNG), under the National Guard Bureau; procurement office identified as USPFO—Purchasing & Contracting. The 194th MP Co. / 109th Company is associated with the requirement. Rhonda Lien is listed as a U.S. Army contact. - OEMs and vendors: No lodging, catering, or other commercial vendors or OEMs are named. No product part numbers apply. - Lodging: The Ashland City schedule lists 28 single-room nights and 103 double-room nights. A separate purchase request lists 6 single rooms and 60 double rooms; another attached scope describes 45 Nashville rooms, with room subtotals that do not reconcile. Hotels are to be at least two-star, have interior rooms, and be within 15 miles of the applicable armory. Military per-diem pricing is requested; free parking is requested, and breakfast is to be quoted separately even if a hotel includes it. - Meals: Ashland City lists 432 breakfasts, 432 lunches, and 432 dinners. A separate multi-site schedule lists 370 of each meal for Sweetwater, 180 of each for Greeneville, and 155 of each for Mt. Carmel. Another attachment describes 225 individually packed meals for a Nashville-area requirement. Meal specifications include meal components, beverages, disposable service items, and condiments; delivery and unit pickup instructions are inconsistent across the documents. - Notable performance requirements: Meals are expected to be delivered on time and hot, and lodging must meet stated room standards. The quality assurance plan sets a 98% acceptable quality level for both lodging and meals. The documents contain conflicting locations, quantities, and schedules, including Ashland City, Sweetwater, Greeneville, Mt. Carmel, and Nashville; these differences should be clarified before pricing.

Description

URGENT - REQUEST FOR QUOTE - SEE PWS ATTACHED

W912L727Q0506

109TH HSAD Mobilization Lodging and Meals, in Ashland City, TN

URGENT SMALL BUSINESS SET-ASIDE

LOCATION: NASHVILLE, TN (LODGING & MEALS)

Hotels no more than 15 miles outside of each Armory

Tax Exempt form will be sent with award

IMPORT INFORMATION PLEASE READ

This is a Request for Quote RFQ for the 1 109th HSAD Pre-Mob Lodging and Meals for Ashland City, Sweetwater, Greenville, and Mt. Carmel, TN.  The period of performance is 15 October – 8 October 2026. A rooming list will provided. PLEASE FILL IN THE EXCEL with the HOTEL and MEAL Roster for pricing and send it back to me by MONDAY, 12OCT26 at 11:00AM CST.

This requirement is being advertised as Small Business set-aside; the North American Industry Classification System (NAICS) Code is 721110 with a size standard of $40M.

All responsible sources may submit an offer, which shall be considered by this Agency. The following clauses are applicable to this acquisition: FAR 52.212-1 Instructions to Offerors-Commercial Items, FAR 52-212-2 Evaluation Commercial Items, FAR 52-212-3, Online Reps and Certifications, FAR 52.212-4 Contract Terms and Conditions-Commercial Items, FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, FAR 52.225-1 and Buy America Act Supplies.

Please see the attached PWS, HOTEL and MEAL Roster

Please see attached Performance Work Statement (PWS) for all details

LODGING

Armory Address: 1935 HWY 12S ASHLAND CITY, TN 37015

LOCATION:            Ashland City, TN

DATE:                    15 OCT -25 OCT 2026

TOTAL ROOMS     45

POC:

TYPE OF ROOM

QTY

SINGLE ROOMS

28

DOUBLE ROOMS

103

SINGLE ROOMS - 28

Check in – 15OCT26 – 16OCT26 – 4 ROOMS

Check in – 19OCT26 – 25OCT26 – 4 ROOMS( 24 TOTAL)

DOUBLE ROOMS – 103

Check in – 15OCT26 – 16OCT26 – 13 DOUBLE ROOMS

Check in – 19OCT26 – 25OCT26 – 15 DOUBLE ROOMS (15x6 nights = 90 TOTAL)

Hotel Rooms: 131 total rooms

MEALS

Armory Address:     1935 HWY 12S ASHLAND CITY, TN 37015

LOCATION:            ASHLAND CITY, TN

DATE:                    15OCT26 -24OCT26

TOTAL MEALS      1296

POC:

MEAL

QUANTITY

PRICE

TOTAL

BREAKFAST

432

$0.00

$0.00

LUNCH

432

$0.00

$0.00

SACK LUNCH

0

DINNER

432

$0.00

$0.00

1296

TOTAL

$0.00

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