SAM #CO-424399-AVLS

Multi-year audiovisual lifecycle support services for Camp Casteau (SHAPE)

NCIA plans a multi-year audiovisual lifecycle support procurement for systems at Camp Casteau (SHAPE), Belgium. - Procuring agency: NATO Communications and Information Agency (NCIA); the notice is announced by the U.S. Department of Commerce, Bureau of Industry and Security (DOC/BIS). - Requirement: Audio Visual Lifecycle Services (AVLS), including technical support, maintenance, configuration management, training, and operational assistance. - Systems covered: Video conferencing, video walls, digital signage, large displays, and public address systems. - Solicitation reference: CO-424399-AVLS. - U.S. firm eligibility: Applicants must have an active U.S. facility, a Facility Security Clearance of SECRET or higher, NATO Competitive Procurement (NCP) approval, a DOC-issued Declaration of Eligibility, and registration in NCIA’s Neo eProcurement tool. Firms new to NCP must submit a one-time application, company resume or capability statement, and independently reviewed financial documentation. - Not specified: OEMs, equipment models, quantities, contract value, exact performance dates, and option years.

Description

The NATO Communications and Information Agency (NCIA) intends to issue a solicitation for the provision of Audio Visual Lifecycle Services (AVLS) at Camp Casteau (SHAPE).

Potential U.S. prime contractors must 1) maintain a professionally active facility (office, factory, laboratory, etc.) within the United States, 2) hold a Facility Security Clearance (FCL) at the level of SECRET or higher, 3) be pre-approved for participation in NATO Competitive Procurement (NCP), 4) be issued a Declaration of Eligibility (DOE) by the Department of Commerce (DOC), and 5) register with NCIA’s eProcurement tool, Neo: https://www.ncia.nato.int/business/procurement/neo-eprocurement 

The reference for the solicitation is CO-424399-AVLS and all correspondence concerning the solicitation should include this reference.

DESCRIPTION OF REQUIREMENT

The purpose of this contract is to establish a multi-year framework for the technical support, maintenance, configuration management, training, and operational assistance of designated audiovisual and visualization systems located at Camp Casteau. The contract encompasses the following system families: Video Conference Systems, Video Wall Systems, Digital Signage Systems, Large Display Systems, and Public Address (PA) Systems.

BECOMING ELIGIBLE TO BID

NCP requires that the U.S. Government issue a DOE for potential U.S. prime contractors interested in this project. Before the U.S. Government can do so, however, the U.S. Government must approve the U.S. firm for participation in NCP.  U.S. firms are approved for NCP on a facility-by-facility basis. 

The U.S. NCP application is a one-time application.  The application requires supporting documentation in the form of 1) a company resume or capability statement indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.

The U.S. Government continues to accept the legacy NATO International Competitive Bidding (ICB) application for participation in NCP. U.S. firms can download a copy of the legacy ICB application from the following website:

https://www.bis.gov/about-bis/bis-leadership-and-offices/SIES/business-opportunities-nato 

DOC is the U.S. Government agency that approves NCP applications. Please submit to the email address provided your application and supporting documentation (as attachments). If your firm is interested in a specific NCP project at this time, please also include the following in the TEXT of your email:

- the title and/or solicitation number of the project - the name/phone/email of the company employee who should receive the bid documents

After approval of your one-time NCP application, DOC will then know to follow up by issuing a DOE for the project.  DOC will transmit the DOE to the NATO contracting agency.  

IMPORTANT DATES:

Request a DOE (and, for firms new to NCP, submit the one-time NCP application): 27 October 2023

NCIA distributes the solicitation (planned): 02 November 2026

Bid closing (anticipated): 07 December 2026

Contract Award (estimated): 30 December 2026

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