# SAM #CO-424399-AVLS

Multi-year audiovisual lifecycle support services for Camp Casteau (SHAPE)

**Buyer:** Bureau of Industry and Security
**Posted:** October 09, 2026
**Respond By:** October 27, 2026
**Identifier:** CO-424399-AVLS
**NAICS:** 541512, 811210, 541519

NCIA plans a multi-year audiovisual lifecycle support procurement for systems at Camp Casteau (SHAPE), Belgium.
- **Procuring agency:** NATO Communications and Information Agency (NCIA); the notice is announced by the U.S. Department of Commerce, Bureau of Industry and Security (DOC/BIS).
- **Requirement:** Audio Visual Lifecycle Services (AVLS), including technical support, maintenance, configuration management, training, and operational assistance.
- **Systems covered:** Video conferencing, video walls, digital signage, large displays, and public address systems.
- **Solicitation reference:** CO-424399-AVLS.
- **U.S. firm eligibility:** Applicants must have an active U.S. facility, a Facility Security Clearance of SECRET or higher, NATO Competitive Procurement (NCP) approval, a DOC-issued Declaration of Eligibility, and registration in NCIA’s Neo eProcurement tool. Firms new to NCP must submit a one-time application, company resume or capability statement, and independently reviewed financial documentation.
- **Not specified:** OEMs, equipment models, quantities, contract value, exact performance dates, and option years.

### Description

<p>The NATO Communications and Information Agency (NCIA) intends to issue a solicitation for the provision of Audio Visual Lifecycle Services (AVLS) at Camp Casteau (SHAPE).</p>

<p>Potential U.S. prime contractors must 1) maintain a professionally active facility (office, factory, laboratory, etc.) within the United States, 2) hold a Facility Security Clearance (FCL) at the level of SECRET or higher, 3) be pre-approved for participation in NATO Competitive Procurement (NCP), 4) be issued a Declaration of Eligibility (DOE) by the Department of Commerce (DOC), and 5) register with NCIA&rsquo;s eProcurement tool, Neo: https://www.ncia.nato.int/business/procurement/neo-eprocurement&nbsp;</p>

<p>The reference for the solicitation is CO-424399-AVLS and all correspondence concerning the solicitation should include this reference.</p>

<p>DESCRIPTION OF REQUIREMENT</p>

<p>The purpose of this contract is to establish a multi-year framework for the technical support, maintenance, configuration management, training, and operational assistance of designated audiovisual and visualization systems located at Camp Casteau. The contract encompasses the following system families: Video Conference Systems, Video Wall Systems, Digital Signage Systems, Large Display Systems, and Public Address (PA) Systems.</p>

<p>BECOMING ELIGIBLE TO BID</p>

<p>NCP requires that the U.S. Government issue a DOE for potential U.S. prime contractors interested in this project. Before the U.S. Government can do so, however, the U.S. Government must approve the U.S. firm for participation in NCP. &nbsp;U.S. firms are approved for NCP on a facility-by-facility basis.&nbsp;</p>

<p>The U.S. NCP application is a one-time application. &nbsp;The application requires supporting documentation in the form of 1) a company resume or capability statement indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA.</p>

<p>The U.S. Government continues to accept the legacy NATO International Competitive Bidding (ICB) application for participation in NCP. U.S. firms can download a copy of the legacy ICB application from the following website:</p>

<p>https://www.bis.gov/about-bis/bis-leadership-and-offices/SIES/business-opportunities-nato&nbsp;</p>

<p>DOC is the U.S. Government agency that approves NCP applications. Please submit to the email address provided your application and supporting documentation (as attachments). If your firm is interested in a specific NCP project at this time, please also include the following in the TEXT of your email:</p>

<p>- the title and/or solicitation number of the project<br />
- the name/phone/email of the company employee who should receive the bid documents</p>

<p>After approval of your one-time NCP application, DOC will then know to follow up by issuing a DOE for the project. &nbsp;DOC will transmit the DOE to the NATO contracting agency. &nbsp;</p>

<p>IMPORTANT DATES:</p>

<p>Request a DOE (and, for firms new to NCP, submit the one-time NCP application): 27 October 2023</p>

<p>NCIA distributes the solicitation (planned): 02 November 2026</p>

<p>Bid closing (anticipated): 07 December 2026</p>

<p>Contract Award (estimated): 30 December 2026</p>

[View original listing](https://sam.gov/opp/42f23e0e5a424361857d2b8bef6ca293/view)