SAM #FA480027Q0001

Turnkey Leesburg-area venue, lodging, catering, and event support for an Air Force strategic offsite

The U.S. Air Force’s A2 Directorate is seeking a turnkey off-site venue and lodging package for a multi-day strategic planning event in the Leesburg, Virginia area. - Government buyer: 633rd Contracting Squadron (CONS), U.S. Air Force, Air Combat Command; requirement for the A2 Directorate. - Named venue: Leesburg National Conference Center is the preferred venue. No OEMs or specific product manufacturers are identified. - Requested services: Provide one coordinated venue package for approximately 35–40 attendees, including meeting and breakout space, private dining, catering, lodging, A/V and IT support, and on-site event coordination. - Provide about 40 private, executive-level guest rooms for three nights. - Supply a secure private classroom-style meeting room for 40, with projector, screen, and reliable audio, plus suitable breakout space. - Provide breakfast, lunch, and dinner daily, along with continuous morning and afternoon refreshments; accommodate dietary needs. - Include broadband and wireless internet, on-site technical support, and an event coordinator through setup and teardown. - Notable requirements: Venue should be self-contained and within approximately a 90-minute drive of Washington, D.C. Facilities must meet ADA accessibility, fire, and safety requirements. Government per-diem lodging rates or lower are preferred. - Period of performance: Multi-day event during FY27; lodging is needed for three nights. Specific calendar dates are omitted.

Description

The 633rd Contracting Squadron (CONS) hereby issues this Request for Quote (RFQ) for commercial items prepared in accordance with (IAW) the format in FAR 12.201-1(a), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. In accordance with FAR 5.101(c)(4), all responsible vendors meeting the specifications listed in this RFQ are invited to submit a quotation, bid, or proposal, which will be fully considered by the agency. This requirement is for a secure, self-contained, high-quality offsite venue situated outside of the immediate National Capital Region (NCR) to host approximately 40 senior military and civilian leaders (Brigadier Generals, Colonels, GG-15 civilians, and Senior Enlisted Leaders) for a multi-day strategic planning session. The primary objective is to secure a distraction-free operational environment, away from the daily operational tempo of the NCR, to facilitate critical, long-range strategic alignment, innovation, and leadership cohesion.

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