SAM #36C24827Q0049

VA Caribbean Healthcare System Seeks Maintenance Support for Phoenix Hemodialysis and PrismaFlex CRRT Equipment

The Department of Veterans Affairs is seeking market information on maintenance support for dialysis equipment at the VA Caribbean Healthcare System. - Government buyer: Department of Veterans Affairs (VA), VA Caribbean Healthcare System (VACHS), through Network Contracting Office 8 (NCO 8). - OEM: Baxter/Vantive is identified as the equipment manufacturer. - Equipment and services requested: - Preventive and corrective maintenance for 20 Phoenix Hemodialysis Machines. - Preventive and corrective maintenance for 2 PrismaFlex CRRT Units. - Key requirements: Vendors must provide a current Baxter/Vantive authorization letter explicitly covering service on both system types and OEM-issued technician certifications for both. The VA is also seeking information on vendors’ relevant experience, technical and emergency response capabilities, and access to parts and supplies. - This is a Sources Sought market-research notice, not a solicitation or commitment to award.

Description

Preventive & Corrective Maintenance Services for Hemodialysis Equipment Phoenix Hemodialysis Machines & PrismaFlex CRRT Systems NAICS: 811210 Electronic and Precision Equipment Repair and Maintenance PSC: J059 Maintenance/Repair/Rebuilding of Medical Equipment

NOTICE TYPE: Sources Sought DISCLAIMER: This Sources Sought Notice is issued solely for information and planning purposes. This notice does not constitute a solicitation and shall not be construed as a commitment by the Government. No reimbursement will be made for any costs associated with providing information in response to this notice or any follow-up requests.

PURPOSE: The Department of Veterans Affairs (VA), VA Caribbean Healthcare System (VACHS), San Juan, Puerto Rico, is seeking qualified Small Business concerns capable of providing Preventive and Corrective Maintenance (PM/CM) for twenty (20) Phoenix Hemodialysis Machines and two (2) PrismaFlex CRRT Units. This market research will determine the appropriate acquisition strategy.

CRITICAL MANDATORY REQUIREMENTS: OEM AUTHORIZATION LETTER (Mandatory) Vendors must submit a current OEM authorization letter from Baxter/Vantive explicitly permitting service on Phoenix and PrismaFlex systems. OEM-CERTIFIED TECHNICIAN DOCUMENTATION (Mandatory) Vendors must submit OEM-issued technician certifications for Phoenix and PrismaFlex systems. Missing documentation will result in an automatic NOT CAPABLE determination.

REQUIRED RESPONSE INFORMATION: General company information, company overview, relevant experience, technical capability, emergency response capability, parts and supply chain. Responses missing OEM authorization or technician certification will NOT be evaluated.

ADDITIONAL INFORMATION: This notice does not obligate the Government to issue a solicitation or award a contract. No telephone inquiries will be accepted. Proprietary information must be clearly marked.

SUBMISSION INSTRUCTIONS: Responses must be submitted via email to: Vazquez Melendez, Elder, Contract Specialist, Email: elder.vazquezmelendez@va.gov, Subject Line: Sources Sought Response Hemodialysis PM Services (NAICS 811210) Response Due Date:, October 14, 2026, 10:00 AM Local Time Late responses may not be considered.

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