# SAM #36C24827Q0049

VA Caribbean Healthcare System Seeks Maintenance Support for Phoenix Hemodialysis and PrismaFlex CRRT Equipment

**Buyer:** VA Network Contracting Office 8
**Posted:** October 08, 2026
**Respond By:** October 14, 2026
**Identifier:** 36C24827Q0049
**NAICS:** 811210

The Department of Veterans Affairs is seeking market information on maintenance support for dialysis equipment at the VA Caribbean Healthcare System.
- **Government buyer:** Department of Veterans Affairs (VA), VA Caribbean Healthcare System (VACHS), through Network Contracting Office 8 (NCO 8).
- **OEM:** **Baxter/Vantive** is identified as the equipment manufacturer.
- **Equipment and services requested:**
  - Preventive and corrective maintenance for 20 Phoenix Hemodialysis Machines.
  - Preventive and corrective maintenance for 2 PrismaFlex CRRT Units.
- **Key requirements:** Vendors must provide a current Baxter/Vantive authorization letter explicitly covering service on both system types and OEM-issued technician certifications for both. The VA is also seeking information on vendors’ relevant experience, technical and emergency response capabilities, and access to parts and supplies.
- This is a Sources Sought market-research notice, not a solicitation or commitment to award.

### Description

Preventive & Corrective Maintenance Services for Hemodialysis Equipment
Phoenix Hemodialysis Machines & PrismaFlex CRRT Systems
NAICS: 811210   Electronic and Precision Equipment Repair and Maintenance
PSC: J059   Maintenance/Repair/Rebuilding of Medical Equipment

NOTICE TYPE: Sources Sought 
DISCLAIMER: This Sources Sought Notice is issued solely for information and planning purposes. This notice does not constitute a solicitation and shall not be construed as a commitment by the Government. No reimbursement will be made for any costs associated with providing information in response to this notice or any follow-up requests. 

PURPOSE: The Department of Veterans Affairs (VA), VA Caribbean Healthcare System (VACHS), San Juan, Puerto Rico, is seeking qualified Small Business concerns capable of providing Preventive and Corrective Maintenance (PM/CM) for twenty (20) Phoenix Hemodialysis Machines and two (2) PrismaFlex CRRT Units. This market research will determine the appropriate acquisition strategy.

CRITICAL MANDATORY REQUIREMENTS:
OEM AUTHORIZATION LETTER (Mandatory)   Vendors must submit a current OEM authorization letter from Baxter/Vantive explicitly permitting service on Phoenix and PrismaFlex systems. 
OEM-CERTIFIED TECHNICIAN DOCUMENTATION (Mandatory)   Vendors must submit OEM-issued technician certifications for Phoenix and PrismaFlex systems. Missing documentation will result in an automatic NOT CAPABLE determination. 

 REQUIRED RESPONSE INFORMATION: General company information, company overview, relevant experience, technical capability, emergency response capability, parts and supply chain. Responses missing OEM authorization or technician certification will NOT be evaluated.

 ADDITIONAL INFORMATION: This notice does not obligate the Government to issue a solicitation or award a contract. No telephone inquiries will be accepted. Proprietary information must be clearly marked.

 SUBMISSION INSTRUCTIONS: Responses must be submitted via email to: Vazquez Melendez, Elder, Contract Specialist, Email: elder.vazquezmelendez@va.gov, Subject Line:  Sources Sought Response   Hemodialysis PM Services (NAICS 811210) 
Response Due Date:, October 14, 2026, 10:00 AM Local Time Late responses may not be considered.

[View original listing](https://sam.gov/opp/088146021b844d5fa66d87d33d14d044/view)