St Charles County Civicplus #26-104

St. Charles County multifunction copier replacement and four-year support

St. Charles County Government is seeking a turnkey replacement of approximately 40 multifunction copiers/printers and four years of support. - Buyer: St. Charles County Government, Finance Department; the Information Systems Department is involved in technical requirements. - Products: Approximately 40 new, current-production multifunction devices. The final quantity and configurations depend on the County’s budget, submitted pricing, and approval. No required OEM, brand, model, or part number is specified. - Services: Delivery, installation, configuration, testing, basic end-user orientation, and comprehensive four-year maintenance and support. Bidders are also to describe authorized options for removal, trade-in, recycling, or disposal of replaced equipment. - Notable requirements: Devices must suit commercial use and support County security needs and Windows 11. Proposals should address local on-site service, deployment, maintenance coverage, service levels, consumable exclusions, and transparent four-year total cost of ownership. Storage media handling must meet County data-security requirements. - OEMs and vendors: No copier OEMs, manufacturers, resellers, or service vendors are named in the available materials.

Description

St. Charles County is seeking bids for the procurement of up to approximately 40 multifunction copiers. The procurement includes a four-year service agreement for maintenance and support. The final number of copiers will depend on the available budget and submitted bid pricing. Bids are due October 20, 2026, at 10:00 a.m.

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