City of Farmington Ionwave #27-169131

Farmington concession management and food, beverage, and vending services

The City of Farmington is seeking vendors to operate concessions and vending services at municipal facilities. - Government buyer: City of Farmington, New Mexico; offices referenced include Central Purchasing Division, Administrative Services–Purchasing, and Purchasing/Procurement, with the Chief Procurement Officer identified for notices. - Services requested: - Manage concession stands and food and beverage sales at the Soccer Complex, Sports Complex, Fairgrounds, Roberto Clemente, Justis Park, Worley Field, Ricketts Park, and Bisti Bay at Brookside Park. - Provide vending services for food, snacks, and beverages at City facilities; Attachment A is referenced for specific locations. - Vendor responsibilities: Furnish staffing, supervision, inventory, supplies, equipment, permits, stocking, sanitation, repairs, and operational support. A concession building is required at Bisti Bay. The City provides utilities and garbage removal for concession operations. - Notable requirements: No alcohol or tobacco sales; the City controls or approves vending products and price changes. Vending machines must be new or like-new, display the vendor’s name and phone number, and faulty equipment must be replaced within the stated response period. Vendors must provide sales records; vending commissions are based on gross profits. The City may terminate the vending agreement with notice. - Financial proposal: Concession offers may be a flat fee, a percentage of sales, a community contribution, or a combination, with the proposed payment basis recurring at an offered interval. The City encourages a contribution to the Connie Mack World Series. - Evaluation: Concession proposals are scored on qualifications and experience, proposed methodology, and financial offer. - OEMs and vendors: No specific OEMs, manufacturers, or incumbent vendors are named. No product part numbers or fixed quantities are specified. - Term information: The concession materials describe a multi-year agreement with a possible additional five-year renewal, but include differing term and renewal descriptions. Vending service begins as equipment is installed and continues year-to-year; commissions and resale prices are firm for the first 12 months.

Description

The City of Farmington is soliciting proposals from qualified vendors to manage concession stands and provide food and beverage sales and related services at City-owned athletic facilities. The solicitation is for a multi-term contract. Vendors must submit their quotes through the City's online bidding system; mailed, emailed, or faxed submissions will not be accepted. The financial offer may be a flat dollar amount, percentage of sales, community contribution, or a combination, and the successful vendor will be required to pay a compensation fee.

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