SAM #36C24427Q0014

VA intends to sole-source COSMED Q-NRG+ preventive maintenance and repair services

The Department of Veterans Affairs plans to sole-source maintenance and repair services for its COSMED Q-NRG+ equipment at the Michael J. Crescenz VA Medical Center. - Agency and location - Department of Veterans Affairs, Network Contracting Office 4 (NCO4), Services 3. - Service location: Corporal Michael J. Crescenz VA Medical Center, Philadelphia, Pennsylvania. - Vendor and equipment - Named vendor: COSMED USA, LLC; COSMED is identified as the equipment OEM. - Equipment: existing COSMED Q-NRG+ machines. - Requested service - Extended Service Plan: ESP4-Q-NRG+. - Includes annual preventive maintenance inspections, product certification, consumables replacement, eligible software and firmware updates, priority scheduling, and two-day return freight. - Excludes major-version, network, and HL7 upgrades. Work must be performed by a technician certified to service the equipment. - Contract and notice - Firm-fixed-price contract contemplated for one base year plus four option years; specific dates are not provided. - This is a notice of intent to sole-source, not a request for quotes. Interested vendors may submit capability information for Government consideration.

Description

INTENT TO SOLE SOURCE    The Department of Veterans Affairs, Network Contracting Office 4 (NCO4) intends to sole source with COSMED USA, LLC to provide a service contract for preventative maintenance and repair for existing COSMED Q-NRG+ machines at the Michael J, Crescenz VA Medical Center.  The objective of this sole source award is for a Firm-fixed Price Contract, consisting of a base year plus four option years, with COSMED USA, LLC, 1850 Bates Avenue Concord, CA 94520, Unique Entity ID 020221102. This sole source determination is in lAW RFO 6.103-1(b) and RFO 12.204(a) utilizing simplified procedures.  The North American Industry Classification System (NAICS) code for this procurement is: 811210, Irradiation Apparatus Manufacturing. The Small Business Administration (SBA) size standard is: $34.0 Million. The PSC code is: J065, Maintenance, Repair, and Rebuilding of Equipment Medical, Dental, and Veterinary Equipment and Supplies. This contract will be exempt from wage determination.  The notice of intent to sole source is not a request for quotes. Interested vendors that can provide this requested service must respond no later than 10/19/2026 by 10:00 AM EST. Interested vendors must send a capability statement, no more than one page in length; to include Company Name, SAM UEI Number, Socioeconomic Category, brief description of your business entities capability to provide these services.  All information shall be provided at no cost or obligation to the Government. Responses must be sent via email to the Contract Specialist, Lamar Thomas, E-mail: Lamar.Thomas2@va.gov. Facsimile or telephonic responses will not be accepted.  Please include in the email subject Line: Philadelphia Michael J, Crescenz VA Medical Center COSMED Q-NRG+ PM&R  Simply responding as an interested party does not constitute your company as a source. Offeror must provide the above requested information.  A determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government.                 Statement Of Work    Contractor shall develop and provide a comprehensive preventive maintenance service plan and furnish all skilled labor provided by technician certified to work on the Cosmed Q-NRG+ equipment. The Extended Service Plan, ESP4-Q-NRG+ shall include annual preventative maintenance including product certification, replacement of consumables, software/firmware update, priority scheduling and 2-day return freight for the Cosmed Q-NRG+ located at the Corporal Michael J, Crescenz VA Medical Center, 3900 Woodland Avenue, Philadelphia, PA 19104.     SPECIFIC CONTRACT WORK REQUIREMENTS  Preventive Maintenance Inspections (PMI)  Includes:  Annual Preventative maintenance  Product Certification  Replacement of consumables  Software/Firmware Update (not including major version upgrades(i.e. 1.X to 2.X, 2.X to 3.X or Network/HL7 Upgrades)  Priority scheduling  2-day Return Freight    Location and Work Schedule  Corporal Michael J. Crescenz VA Medical Center  Nutrition and Food Service Department  3900 Woodland Ave.  Philadelphia, PA 19104    Point of Contact  Irene Saul, Administrative Officer Nutrition and Food Service, Irene.Saul@va.gov, (267) 207-6792.  Brittany Jones, Clinical Nutrition Manager, Brittany.Jones4@va.gov, (267) 283-5848.  VA Normal Kitchen hours: 5:00 AM 7:00 PM, daily, including weekends and Federal Holidays  VA Normal Work hours: are 7:30 A.M. - 4:00P.M., Monday - Friday, excluding Federal Holidays  National Holidays: The ten (10) holidays observed by the Federal Government are:  New Year's Day   Washington's Birthday  Martin Luther King's Birthday Memorial Day  Juneteenth  Independence  Day Labor Day  Columbus Day  Veterans Day  Thanksgiving  Christmas  If the national holidays fall on Saturday or Sunday and are observed on either Friday or Monday by the Federal Government.

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