North East Independent School District Ionwave #32-26 Addendum 1

NEISD district-wide copier replacement with printers, accessories, software, and support

North East Independent School District is seeking equipment and supporting services to replace district-wide photocopiers and multifunction printers. - Buyer: North East Independent School District (NEISD), Procurement & eCommerce; Document Management Print & Mail Services is involved. The purchase supports the district’s bond program. - Named OEMs and product brands: Sharp (BP-70M75, MX-M1206, BP-71C55), Lexmark (XM3350), KIP (Color 760C), Dell (Pro 16), Apple (iPad), Plockmatic, EFI/Fiery, GBC, and HID card readers. Equivalent products are permitted where specified. - Detailed equipment schedule: 212 Sharp BP-70M75 mid-volume copiers; 90 Sharp MX-M1206 production copiers with a large-capacity feeder; 86 Sharp MX-M1206 production copiers with a bypass tray; 3 Sharp MX-M1206 production configurations with booklet-making and finishing equipment; 4 Sharp Color BP-71C55 copiers; 67 Lexmark XM3350 multifunction printers; 1 KIP Color 760C; up to 6 Dell Pro 16 (PC16250) laptops; and up to 6 11-inch, 128GB Wi-Fi iPads or equivalents. The initial estimate identifies about 391 mid- and large-volume copiers, with quantities subject to change; the detailed schedule also lists additional equipment and unspecified low-volume units. - Accessories and software: Equipment configurations include finishing and paper-handling options, surge suppressors, Ethernet, specified fax capability, and—in applicable configurations—13.56 MHz HID card readers and external-accounting modules. The three specialty production units include Plockmatic booklet-finishing components, an EFI/Fiery controller and software bundle, and GBC punch/creasing/perforation dies. Additional Fiery licenses must be perpetual, transferable, and reusable on replacement hardware or workstations without added cost. - Services and support: Provide delivery, installation and network connection, training for users and district technicians, software and fleet/print-management support, and removal and disposal of existing copiers at no cost. Include required accessories, supplies, warranty and installation-related costs in the proposed pricing. - Notable requirements: Copier performance includes 75+ pages per minute for the mid-volume model and 120+ pages per minute for production models; equipment specifications also include large-format capability up to 12 × 18 inches for designated models. Technical support is required for at least seven years after final acceptance; software maintenance and support for at least five years; and parts and supplies pricing is fixed for five years. No specific part numbers are provided for the iPads or service items.

Description

North East Independent School District is requesting quotes to replace obsolete multifunction printer and photocopier machines district-wide, including parts, supplies, software, and service. The anticipated equipment mix includes 212 mid-volume copiers, 179 large-volume copiers, and additional low-volume copiers; the stated total of 391 machines is approximate, and quantities and dollar amounts are not guaranteed. Purchases will be made as needed, and equivalent printers from a different brand may be offered. Paper proposals are accepted, while electronic submission through the e-bidding platform is strongly requested.

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