Massachusetts COMMBUYS #BD-27-1165-COSPD-COS01-133654

Community Life Center Great Room Hybrid Audiovisual System Upgrade

The City of Salem is seeking an integrated audiovisual upgrade for the Great Room at the Jean A. Levesque Community Life Center. - Government buyer: City of Salem, Massachusetts — Information Technology Department and Purchasing (identified as COSPD - Purchasing); the attachment names Anthony Delaney as the buyer. - Requested solution: Design, supply, and install a modern, commercial-grade hybrid meeting system to replace the legacy AV system and support meetings, presentations, and remote collaboration. - Integrate with Zoom and Microsoft Teams, while allowing for other platforms used by outside groups. - Include equipment procurement, installation, control-system modernization, testing, commissioning, and staff training. - OEMs and named platforms: Screen Innovations is identified as the maker of the existing 168-inch screen, which has a small tear and will remain; the existing TV will also remain. Zoom and Microsoft Teams are named as platforms the solution should support. No manufacturer or model is specified for the new system. - Products and quantities: No new equipment models, part numbers, or itemized equipment quantities are specified. The attachment summaries identify one existing Screen Innovations screen and one existing TV, both to remain in the room. - Notable requirements: Provide an itemized price breakdown for hardware, labor, programming, and ongoing maintenance warranties. The project also calls for a minimum three-year warranty and at least three references for similar municipal or public-sector AV installations completed within the prior five years, along with required licensing, bonding, and insurance documentation. - Performance period: One year from the Notice to Proceed, with up to two optional one-year renewals. Installation and training must be completed within the required project schedule.

Description

The City of Salem seeks proposals from qualified audiovisual integration firms or individuals to design, supply, and install a modern, integrated hybrid meeting system in the Great Room at the Jean A. Levesque Community Life Center, 401 Bridge Street. The project is intended to replace the existing system with a commercial-grade solution for municipal meetings, presentations, and remote collaboration. The price proposal must include all required items and services and an itemized breakdown of hardware, labor, programming, and ongoing maintenance warranties. The response deadline is October 6, 2026, at 11:00 AM; Addendum 1 confirms the deadline and updates the minimum requirements.

View original listing