# Massachusetts COMMBUYS #BD-27-1165-COSPD-COS01-133654

Great Room hybrid audiovisual system upgrade

**Posted:** September 21, 2026
**Respond By:** October 06, 2026
**Identifier:** BD-27-1165-COSPD-COS01-133654
**NAICS:** 238210, 541512, 423620, 334310

The City of Salem is seeking an integrated audiovisual upgrade for the Great Room at the Jean A. Levesque Community Life Center.
- **Buyer:** City of Salem, Information Technology Department, Purchasing Department (COSPD - Purchasing); the solicitation names Anthony Delaney.
- **Procurement:** Design, supply, install, test, and commission a modern commercial-grade hybrid meeting system to replace the legacy AV system. Include staff training and platform integration.
- **OEM/brand noted:** **Screen Innovations** makes the existing 168-inch screen, which has a small tear and will remain in the room; the existing TV will also remain. No OEM or model is specified for the new system.
- **Products and quantities:** One general AV equipment upgrade; one existing 168-inch Screen Innovations screen and one existing TV are identified as retained room equipment, not new purchases. No new equipment models, part numbers, or quantities are specified.
- **Platforms and requirements:** Support Zoom and Microsoft Teams, with flexibility for other platforms used by outside groups. Include a modernized control system, testing, commissioning, and an itemized price covering hardware, labor, programming, and ongoing maintenance warranties. A minimum three-year warranty is required.
- **Qualifications:** Provide at least three references for comparable municipal or public-sector AV projects completed within the prior five years, plus proof of required licensing, bonding, and satisfactory insurance.
- **Performance period:** One-year contract beginning upon Notice to Proceed, with up to two optional one-year renewals. Installation and training must be completed by the project milestone stated in the solicitation.
- **Named vendors:** No proposed supplier or installation vendor is named; Screen Innovations is the only named equipment brand.

### Description

The City of Salem is seeking proposals from qualified audiovisual integration firms or individuals to design, supply, and install a modern, integrated hybrid meeting system in the Great Room at the Jean A. Levesque Community Life Center. The project will replace the existing legacy system with a commercial-grade solution for municipal meetings, presentations, and remote collaboration. Proposals are due October 6, 2026, at 11:00 AM. The RFP also requests an itemized price breakdown for hardware, labor, programming, and ongoing maintenance warranties.

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