City of Aurora Opengov #26-104

Aurora seeks event tent and table rentals with delivery, setup, and takedown

The City of Aurora’s Community Events department is seeking rental tents and tables, with delivery, setup, and removal for an outdoor Halloween event at Wilder Park & Promenade. - Buyer: City of Aurora, Community Events department, Aurora, Illinois. - Requested rental items: - Either 14 commercial-grade tents measuring at least 10′ × 10′, or up to 7 tents measuring 10′ × 20′. A mix may be considered if the tents connect to create a larger space. - 14 rectangular tables, each at least 6 feet long, with one table per tent space. - Heavy-duty concrete tent weights suitable for windy conditions; quantity is not specified. - Required services: Delivery, installation of tents and tables, anchoring tents with weights, and takedown and removal after the event. Pricing should include these services. - OEMs and brands: No product manufacturers or brands are specified. - Vendors named in the notice: Affordable Party Tent, Big Tent Events, Blue Peak Tents, and Fun Time Services. They are listed as notified vendors, not as awardees.

Description

The City of Aurora is requesting a quotation for rental, delivery, setup, and takedown of tents and tables for its Halloween event on October 30, 2026, at Wilder Park & Promenade. The vendor must provide fourteen 10′ × 10′ tents or up to seven 10′ × 20′ tents, with a mix potentially accepted, plus suitable concrete tent weights and fourteen rectangular tables at least six feet long. Tents must be commercial-grade, weather-resistant, suitable for outdoor use, and connectable to other tents. Quotes must be submitted electronically through the City’s OpenGov procurement portal by October 7, 2026, at 11:00 a.m. Central Time.

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