SAM #36C24426Q0969

VA Network Contracting Office 4 Solicitation for Radiation Safety Officer and Physicist Services at Multiple Medical Centers

The Department of Veterans Affairs Network Contracting Office 4 is seeking qualified Service Disabled Veteran Owned Small Businesses (SDVOSB) to provide Radiation Safety Officer and Physicist services across nine VA Medical Centers. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 4 - Offices include Services 3 (Medical Equipment Maintenance Services), Contract Specialist, and Wilmington VA Medical Center - Services Requested: - Radiation Safety Officer and Physicist duties at Pittsburgh, Erie, Butler, Coatesville, Wilkes Barre, Altoona, Wilmington, Philadelphia, and Lebanon VA Medical Centers - Includes oversight of radiation safety programs, quality assurance testing, regulatory compliance, consultation on imaging protocols, and quality improvement initiatives - Wilmington VA Medical Center seed task order includes: - Diagnostic Medical Physicist and Radiation Safety Officer services - Equipment inspections for digital radiographic, fluoroscopic, CT, MRI, dental, mammography, and nuclear medicine equipment - Radiation safety oversight, dosimetry, protocol consultation, and quality assurance - Quantities range from 1 to 185 units for various equipment and services - Products/Services Line Items: - Digital Radiographic Equipment Inspection (14 units) - Fluoroscopic Equipment Inspection (5 units) - R/F or Biplane Equipment Inspection (3 units) - CT Equipment Inspection (3 units) - DEXA Equipment Inspection (1 unit) - MRI Equipment Inspection (1 unit) - Aprons Inspection (185 units) - Dental Equipment Inspection (13 units) - Offsite Clinics X-Ray and Apron Inspection (10 units) - Nuclear Medicine Camera Inspection (2 units) - Nuclear Medicine RSO Monthly 8 Hour Visit (12 units) - Radiation Safety Officer Services per Day (7 units) - Unique Requirements: - Contract is a five-year IDIQ MATOC with a $6 million ceiling - Task orders range from $1,500 to $250,000, maximum $350,000 per order - Contractors guaranteed minimum payment if not awarded a task order - Personnel must meet detailed qualifications for medical physicist and radiation safety officer roles - Services must ensure compliance with federal and state regulations, optimize patient safety, and maintain imaging quality - No specific OEMs or commercial vendors are named in the solicitation or attachments - NAICS code: 541380 (Testing Laboratories and Services) - Product Service Code: H365 (Inspection of Medical, Dental, and Veterinary Equipment and Supplies)

Description

This is a combined synopsis/solicitation for commercial services prepared in accordance with part 12 of Federal Acquisition Regulation (FAR). This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C24426Q0969. This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01 effective 13 March 2026, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV. This acquisition is set aside for Service Disable Veteran Owned Small Business (SDVOSB)concerns. The Government reserves the right to make a single award, multiple awards, no awards as a result of this solicitation. The Government may determine that it is in its best interest to make awards to more than one quoter. The NAICS code is 541380 Testing Laboratories and Services and the Product Service Code (PSC) is H365 Inspection Medical, Dental, and Veterinary Equipment and Supplies. The business size standard is $19 Million. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. Solicitation number 36C24426Q0969 is issued with the possibility of an Indefinite Delivery/Indefinite Quantity (IDIQ) Multiple Award Task Order Contract (MATOC) for Radiation Safety Officer and Physicist duties at Pittsburgh, Erie, Butler, Coatesville, Wilkes Barre, Altoona, Wilmington, Philadelphia, and Lebanon VA Medical Centers. Typical task orders under this contract will range from $1,500.00 to $250,000.00 with a maximum task order limit of $350,000.00. The duration of this MATOC shall be five (5) years, unless the $6,000,000.00 ceiling is met before. If a contractor is not awarded a task order of at least $1,500.00 during the terms of the contract, the contractor will be paid the guaranteed minimum amount of $1,500.00, at the end of the contract. The Seed Service Task Order may be awarded to one contractor who is awarded one of the MATOC contracts: Project 460-27-1-132-0001, Wilmington Radiation Safety Officer/Physicists Services.
Complete instructions for submitting a response to this solicitation and applicable provisions and clauses are found in 36C24426Q0969. All quoters are advised to pay careful attention to the quote submission instructions as there are very specific instructions as what is required to be provided. Quoters will be evaluated based on their quoted response to the seed task order for radiation safety officer and radiation physicist services at the Wilmington VAMC. This seed project serves as a representative sample task and will be used to assess each quoter's technical capability, staffing approach, and understanding of the requirements applicable to the overall MATOC scope. Award of the MATOC will be based on this evaluation, with the seed project not guaranteed as an awarded task order. The period of performance (POP) is estimated to be 11/15/2026 11/14/2031. Should issuance of the IDIQ occur on a different date, the performance period will be adjusted accordingly. Any award resulting from this solicitation will be issued on a Standard Form 1449. NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at: www.acquisition.gov or www.sam.gov. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist, Matthew Wright at matthew.wright6@va.gov. No questions will be answered after 21 October 2026, 10:00 AM EST. Point of Contact Matthew Wright Contract Specialist Services 3 (Medical Equipment Maintenance Services) Department of Veterans Affairs/Network Contracting Office 4 Matthew.wright6@va.go

Additional Links:Department of Veterans Affairs

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