Minnesota Supplier Systems #2000018692

Minnesota BCA Conference Venue, Catering, and Lodging Services RFP (2027 & 2028)

This opportunity seeks a contractor to provide venue, catering, and lodging services for the Minnesota Bureau of Criminal Apprehension (BCA) Investigations In-Service Training Conference in 2027 and 2028. - Government Buyer: - State of Minnesota, Department of Administration, Office of State Procurement (for Department of Public Safety, Bureau of Criminal Apprehension) - Scope of Services: - Venue within 60 miles of BCA's St. Paul office, accommodating up to 230 attendees - Lodging: Approximately 60 single occupancy rooms per event, two nights each - Meeting rooms: General session, breakout rooms, registration, exhibitor area, mothers and prayer rooms, dining room - Catering: Breakfast, lunch, afternoon breaks, all-day beverage service for up to 230 attendees - Audio-visual equipment: Projectors, microphones, sound equipment, Wi-Fi, and on-site technical support - Parking for attendees, with pricing per day per car - Shuttle services if lodging, conference facility, and parking are not within a quarter mile - Notable Requirements: - Venue must be ADA compliant and meet safety regulations - Compliance with Minnesota diversity, inclusion, workforce, and equal pay certification - All pricing must be submitted via the provided price schedule; only listed costs will be paid - No minimum guarantee for rooms or meals; attendance numbers are estimates - Contract term from November 15, 2026, to March 31, 2028, with possible 3-month extension - No specific OEMs or vendors are named; this is an open solicitation for qualified hospitality and event management providers.

Description

This is a formal Request for Proposal (RFP) issued by the Minnesota Department of Public Safety (DPS) to receive responses and award a contract for the 2027 and 2028 Bureau of Criminal Apprehension Investigations In-Service Training Conference. The contract includes providing meeting rooms, catering, and lodging for the conference. The event is to be held within the 7 County Metro area within 60 miles of BCA 1430 Maryland Ave, St. Paul, MN. The number of attendees is estimated, and the State does not guarantee a minimum number of lodging rooms or meals. All responses must be submitted electronically through the SWIFT Supplier Portal by the due date and time; fax or non-electronic responses will not be accepted.

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