# Minnesota Supplier Systems #2000018692

Minnesota BCA Conference Venue, Catering, and Lodging Services RFP (2027 & 2028)

**Posted:** September 21, 2026
**Respond By:** October 22, 2026
**Identifier:** 2000018692
**NAICS:** 721110, 722320, 561920

This opportunity seeks a contractor to provide venue, catering, and lodging services for the Minnesota Bureau of Criminal Apprehension (BCA) Investigations In-Service Training Conference in 2027 and 2028.
- Government Buyer:
  - State of Minnesota, Department of Administration, Office of State Procurement (for Department of Public Safety, Bureau of Criminal Apprehension)
- Scope of Services:
  - Venue within 60 miles of BCA's St. Paul office, accommodating up to 230 attendees
  - Lodging: Approximately 60 single occupancy rooms per event, two nights each
  - Meeting rooms: General session, breakout rooms, registration, exhibitor area, mothers and prayer rooms, dining room
  - Catering: Breakfast, lunch, afternoon breaks, all-day beverage service for up to 230 attendees
  - Audio-visual equipment: Projectors, microphones, sound equipment, Wi-Fi, and on-site technical support
  - Parking for attendees, with pricing per day per car
  - Shuttle services if lodging, conference facility, and parking are not within a quarter mile
- Notable Requirements:
  - Venue must be ADA compliant and meet safety regulations
  - Compliance with Minnesota diversity, inclusion, workforce, and equal pay certification
  - All pricing must be submitted via the provided price schedule; only listed costs will be paid
  - No minimum guarantee for rooms or meals; attendance numbers are estimates
  - Contract term from November 15, 2026, to March 31, 2028, with possible 3-month extension
- No specific OEMs or vendors are named; this is an open solicitation for qualified hospitality and event management providers.

### Description

This is a formal Request for Proposal (RFP) issued by the Minnesota Department of Public Safety (DPS) to receive responses and award a contract for the 2027 and 2028 Bureau of Criminal Apprehension Investigations In-Service Training Conference. The contract includes providing meeting rooms, catering, and lodging for the conference. The event is to be held within the 7 County Metro area within 60 miles of BCA 1430 Maryland Ave, St. Paul, MN. The number of attendees is estimated, and the State does not guarantee a minimum number of lodging rooms or meals. All responses must be submitted electronically through the SWIFT Supplier Portal by the due date and time; fax or non-electronic responses will not be accepted.

[View original listing](https://guest.supplier.systems.state.mn.us/psc/fmssupap/SUPPLIER/ERP/c/SCP_PUBLIC_MENU_FL.SCP_PUB_BID_CMP_FL.GBL)