City of Columbus #RFQ033703

Columbus Police Solicits Canon iF C5140 Multifunction Device and Maintenance Services

The City of Columbus Division of Police, Domestic Violence Unit is seeking quotes for a multifunction device and comprehensive maintenance services. - Government Buyer: - City of Columbus, Division of Police, Domestic Violence Unit - OEMs and Vendors: - Canon (referenced as the OEM for the iF C5140 device) - Vendors must be registered and in good standing with the Ohio Secretary of State - Products/Services Requested: - One Canon iF C5140 multifunction device (or equivalent) - 40 images per minute, Energy Star Certified, OLED technology, 10.1" customizable LCD, advanced scanning and printing, security features, finishing options (high capacity cassette, hole puncher, finisher, fax board) - Maintenance agreements for both black & white and color print/copy services - Includes all parts, labor, emergency calls, preventive maintenance, equipment modernization, drum replacement, free loaner equipment, replacement guarantee - Automatic meter reading, customer portal access, technician response time guarantee (on-site within 4 business hours) - Supplies included (excluding paper) - Unique/Notable Requirements: - Vendors may propose alternate devices but must provide detailed specs and a side-by-side comparison with Canon iF C5140 - Maintenance is billed per copy, with no minimum or maximum copy volumes guaranteed - No restrictive maintenance agreements will be signed; City reserves right to request product demonstration at no cost - Procurement funded by State of Ohio Equitable Sharing Program; compliance with state audit and registration required - Maintenance agreements may be extended up to 36 months, funded annually

Description

This solicitation is for the procurement of a Multi Function Device for the City of Columbus, Public Safety Department. The procurement includes one Multi Functional Device and pricing for black and white and color copies. The device must meet specified technical and security requirements, and the maintenance agreement covers parts, labor, and supplies excluding paper. The deadline for bid responses is September 25, 2026.

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