# City of Columbus #RFQ033703

City of Columbus Division of Police Multifunction Device and Maintenance Services Solicitation

**Posted:** September 18, 2026
**Respond By:** September 25, 2026
**Identifier:** RFQ033703
**NAICS:** 423420, 532420

The City of Columbus Division of Police, Domestic Violence Unit is seeking quotes for a multifunction device and comprehensive maintenance services.
- Government Buyer:
  - City of Columbus Division of Police, Domestic Violence Unit
- OEM Highlight:
  - Canon is specified as the reference OEM (Canon iF C5140)
- Products Requested:
  - One multifunction device (Canon iF C5140 or equivalent)
    - 40 images per minute, Energy Star Certified, advanced security, customizable LCD, high capacity feeding, finishing options, and fax board
- Services Requested:
  - Maintenance agreements for both black & white and color print/copy services
    - Includes all parts, labor, emergency calls, preventive maintenance, equipment modernization, drum replacement, free loaner equipment, and replacement guarantee
    - Automatic meter reading, customer portal access, and technician response time guarantee (on-site within 4 business hours)
    - Billed per copy, with no minimum or maximum copy volumes guaranteed
- Notable Requirements:
  - Vendors may propose alternate devices but must provide detailed specs and a side-by-side comparison with Canon iF C5140
  - Maintenance agreements must not include restrictive terms
  - City reserves the right to request a demonstration of alternate products at no cost
  - Vendors must be registered and in good standing with the Ohio Secretary of State
  - Procurement is funded by the State of Ohio Equitable Sharing Program
  - Delivery location: 120 Marconi Boulevard, Columbus, OH
  - Maintenance is billed monthly in arrears; City pays only for actual copies made

### Description

This solicitation is for the procurement of a Multi Function Device for the Division of Police under the City of Columbus, Public Safety Department. The bid includes one Multi Functional Device and pricing for black and white and color copies. The delivery location is 120 Marconi Boulevard, Columbus, OH. The response deadline is September 25, 2026, with delivery expected by September 28, 2026.

[View original listing](https://columbusvendorservices.powerappsportals.com/OpenRFQs/)