SAM #PANDHA26P0000042277

Data Abstraction Services for Defense and Veterans Eye Injury and Vision Registry (DVEIVR)

This opportunity from the Defense Health Agency (DHA) Vision Center of Excellence seeks contractor support for data abstraction services to maintain the Defense and Veterans Eye Injury and Vision Registry (DVEIVR). - Government Buyer: - Department of Defense - Defense Health Agency - Vision Center of Excellence - OEMs and Vendors: - No specific OEMs or vendors are named in the documents - Services Requested: - Data abstraction support: reviewing, extracting, and entering ocular and related clinical data from DoD and VA medical records into DVEIVR - Training: develop and conduct training for data abstractors on DVEIVR application, ophthalmological and optometric terminology, and data abstraction processes - Quality management: implement quality control and audit processes to ensure 98% data accuracy; conduct quality reviews and audits; submit quarterly reports - Program management: provide contract and clinical managers to oversee tasks and submit monthly program reports - Notable Requirements: - Maintain 98% data accuracy - Abstract a minimum of 32 encounters weekly - Support for system change requests and participation in workgroups - Deliverables include training plans, performance measurement plans, transition plans, and ongoing monthly/quarterly reports - Transition-in and transition-out phases to ensure continuity - No product procurement; all requirements are service-based - No specific part numbers or quantities for products - No named OEMs; focus is on clinical data abstraction and support services

Description

The Defense Health Agency (DHA) seeks contractor support for data abstraction services to populate and maintain the Defense and Veterans Eye Injury and Vision Registry (DVEIVR), a joint DoD/VA web-based clinical data repository for ocular injuries, diagnoses, treatments, and outcomes of Service Members and Veterans.

Required services include: - Reviewing, extracting, and entering relevant ocular and related clinical data from DoD and VA systems (AHLTA, TMDS, JLV, MHS GENESIS, VistA, and others) into DVEIVR. - Supporting data abstractor training, knowledge transfer, business process development, Standard Operating Procedures (SOPs), and business rules. - Conducting quality monitoring, auditing, and process improvement to ensure data accuracy. - Participating in working groups, change boards, IPTs, and stakeholder meetings. These services support the DoD Vision Center of Excellence (VCE) in longitudinal tracking of eye injuries and diseases to improve vision health, operational readiness, care coordination, research, and policy.

PLEASE SEE ATTACHED DOCUMENTS FOR ADDITONAL DETAILS

QUESTIONS AND ANSWERS:

1. is an incumbent contract or contractor associated to the requirement

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