SAM #1240Be26Q0103

HVAC Controllers Service and Maintenance for El Yunque National Forest (Distech Controls, Toshiba/Carrier)

The USDA Forest Service, Southern Region, El Yunque National Forest in Puerto Rico is soliciting a firm-fixed price contract for HVAC controllers service and maintenance at El Portal and Catalina locations. - Government Buyer: - USDA Forest Service, Southern Region, El Yunque National Forest - Office: USDA-FS CSA Northwest 3 - OEMs Highlighted: - Distech Controls - Toshiba/Carrier - Vendors: No specific resellers or integrators named - Products/Services Requested: - Routine and emergency maintenance, software updates, and repair services for Distech and Toshiba/Carrier HVAC control systems - Installation and maintenance of fan coil units, heat recovery units, and packaged rooftop units - Building automation integration using Distech Controls products - Service line items include monthly maintenance (12 per year per location) and emergency calls (4 per year per location), repeated for each option year - Unique/Notable Requirements: - Emergency response required within 2 hours during business hours and 4 hours otherwise - Compliance with manufacturer’s warranty - Integration with building automation systems - Services must cover both routine and emergency needs - Period of Performance: - Base year plus four one-year option periods (total potential duration: five years) - Estimated Contract Value: - Typical annual maintenance contracts for similar scope range from $50,000 to $150,000 per year; total estimated value over five years: $250,000 to $750,000 - Primary Competitors: - Johnson Controls, Honeywell, Siemens, Schneider Electric (all offer comparable HVAC controls and maintenance services) - Competing Products: - Johnson Controls Metasys, Honeywell Building Management Systems, Siemens Desigo, Schneider Electric EcoStruxure

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12.  This announcement constitutes the only solicitation.  Quotations are being requested and a separate written solicitation will not be issued. 

Solicitation number 1240BE26Q0103 is issued as a Request for Quotation (RFQ) for a contractor to provide  HVAC Controllers Service & Maintenance at El Portal & Catalina.

This acquisition  is set-aside for small business concerns.  The applicable North American Industry Classification Standard Code is 811310.  The small business size standard is $12.5 million.  This acquisition is a Total Small Business Set-Aside.  All responsible sources may submit a quotation which will be considered by the agency. 

Submission of Quotes

All quotes must be submitted via email to Contracting Officer, Andrea (Annie) Pollock at andrea.pollock@usda.gov. Quotes submitted through any other method will not be accepted or considered. Quotes are due at 4:30 p.m. ET on September 28,2026.

Statement of Requirement

The U.S. Forest Service at El Yunque National Forest (EYNF) requires services to maintain building HVAC Controllers in safe, reliable and efficient operating condition & routine maintenance services. Pricing includes all costs associated with providing HVAC Controller maintenance services in accordance with manufacturer’s warranty including materials, labor, overhead and profit. The contract will be for a base year, with four one-year optional periods of performance in accordance with the attached Performance Work Statement (PWS).

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